Program Specialist

TMB-Program Specialist II (******** ) Organization : TEXAS MEDICAL BOARD
Primary Location : Texas-City Not Applicable Work Locations : Home Office - Travis County (503-HO-227) Home Office/Telework
Job : Business and Financial Operations
Employee Status : Regular
Schedule : Full-time Standard Hours Per Week : 40.00
State Job Code : 1571
Salary Admin Plan : B
Grade : 18
Salary (Pay Basis) : 4,173.55 - 4,173.55 (Monthly)
Number of Openings : 1
Overtime Status : Non-exempt
Job Posting : Apr 5, 2024, 3:09:25 PM
Closing Date : Apr 19, 2024, 11:59:00 PM
Description TEXAS MEDICAL BOARD STATE JOB VACANCY NOTICE INVESTIGATIONS DEPT External/ Internal Home Based Office Job Posting: 24-503-50 Opening Date: April 8, 2024 No. of Openings: 1
Monthly Salary: $4173.55 Closing Date: April 19th, 2024 Type of Employment: Full-Time

Job Title: Program Specialist
Classification: Program Specialist II
Class Number 1571 Salary Group: B18 FLSA Status: Non-Exempt Category: 1, field staff
Location: This position is home-based.

Agency: Texas Medical Board
1801 Congress Ave STE 9.200
Austin, TX 78701
How to Apply: All applications for employment with the Texas Medical Board must be submitted electronically via CAPPS at CAPPS RECRUIT or submit application through Work in Texas (WIT) before 12:00 a.m. central time on the job closing date. Applications can be FAXED to or e-mailed to . All fields on the application must be completed. We may reject applications that do not include all of the required information. Resumes do not take the place of the information required on the state of Texas application.

Additional Information: Must reside in Texas. No dual state employment with another state agency or higher education is allowed. Must provide DOB for Department of Public Safety background check. TMB will verify prior state service. Agency does not reimburse for travel or lodging expenses to attend job interviews. Virtual job interviews can be requested. For veteran's preference, please submit with your application a copy of the DD-214; statement of compensation from the Veteran's Administration.

Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Program Management (texas.gov)

Agency Information
We have over 200 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability as we work towards our Board's mission to protect and enhance the public's health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.

We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave incentives, health and retirement programs, 401K, parental paid leave, vacation and sick leave paid, holiday pay, free parking, tuition fee reimbursement, and other various benefits.
General Description
Performs moderately complex (journey-level) consultative services and technical assistance work for the Investigations Department. Work involves planning, developing, implementing agency programs, obtaining and disseminating information, maintaining filing systems, and performing internal administrative support work for the Investigations and Post Investigations Sections of the Investigation Department. Works under general supervision, with limited minimal latitude for the use of initiative and independent judgment. Works directly under the supervision of the Manager of Investigations, Expert Panelist Program Supervisor or designee.
Principal Duties and Responsibilities:
25% Provides support and collaborates in the planning, development, implementation, analysis and documentation of office based anesthesia and pain management clinic inspections, and special projects. This includes preparation of materials, custom correspondence, preparing reports of findings and ensuring accuracy of program data and making calculations. Works under strict deadlines.

25% Responsible for formatting final expert reports of investigations that have been referred to hearings and assigns all cases referred for legal action by the Investigations & Compliance department to the Board's Quality Assurance Committee meetings.

25% Assists with collection, organization, analysis, and preparation of materials in response to requests for information, tracking and trending of departmental data and management reports.

20% Assists in the development and maintenance of training materials, checklists, and policy and procedures. May provide guidance to others.

5% Other duties as assigned.

Experience and Education
Graduation from standard senior high school or equivalent is required Graduation from an accredited four-year college or university with major coursework in medicine, health care, medical quality assurance, investigations or related fields of study preferred Familiarity with medical terminology is required Minimum 2 years experience in office practices and administrative/technical support work is required Experience using Microsoft software (Excel, Word, E-mail), SharePoint, Laserfiche, SQL, and Teams preferred Experience in medicine, health care, medical quality assurance, investigations or inspections or related work is preferred Knowledge, Skills, and Abilities Knowledge of office practices and administrative procedures Knowledge of medical terminology Knowledge of statutes and rules governing the agency Knowledge of agency programs and operations Knowledge of state agency and state government operations Skills in use of personal computer and standard office software applications Skills in use of standard office equipment Ability to implement administrative procedures and to evaluate their effectiveness Ability to interpret complex rules, regulations, policies, and procedures Ability to communicate professionally and effectively both orally and in writing Ability to perform detailed work in an accurate and efficient manner Ability to meet deadlines and prioritize tasks Ability to plan and organize work effectively Ability to consistently display a professional demeanor and work well with others Physical Requirements and/or Working Conditions
The principal job functions are performed in a standard office environment and require:
Regular and punctual attendance working a set schedule for eight hours per day Monday to Friday between 8am and 5pm. Must respond to internal and external communications in a timely manner which is at least » o Within 24 hours (1 business day) of when external communication is received.
o Within 24 hours (1 business day) of when internal communication is received.
o Within 15 minutes during business hours if contacted by a director, manager or supervisor unless you are on a pre-approved leave or on a recognized lunch or exercise break.
Frequent use of personal computer, copiers, printers, and telephones Frequent sitting Must provide high-speed internet in a home based office Frequently working under deadlines, as a team member, and in direct contact with others Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards
Applicants must have or can secure high-speed internet access with a minimum speed of 20 MBPS download and 2 MBPS upload. Applicants may be required to provide confirmation from the area ISP. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling .

Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.
Qualifications TEXAS MEDICAL BOARD STATE JOB VACANCY NOTICE INVESTIGATIONS DEPT External/ Internal Home Based Office Job Posting: 24-503-50 Opening Date: April 8, 2024 No. of Openings: 1
Monthly Salary: $4173.55 Closing Date: April 19th, 2024 Type of Employment: Full-Time

Job Title: Program Specialist
Classification: Program Specialist II
Class Number 1571 Salary Group: B18 FLSA Status: Non-Exempt Category: 1, field staff
Location: This position is home-based.

Agency: Texas Medical Board
1801 Congress Ave STE 9.200
Austin, TX 78701
How to Apply: All applications for employment with the Texas Medical Board must be submitted electronically via CAPPS at CAPPS RECRUIT or submit application through Work in Texas (WIT) before 12:00 a.m. central time on the job closing date. Applications can be FAXED to or e-mailed to . All fields on the application must be completed. We may reject applications that do not include all of the required information. Resumes do not take the place of the information required on the state of Texas application.

Additional Information: Must reside in Texas. No dual state employment with another state agency or higher education is allowed. Must provide DOB for Department of Public Safety background check. TMB will verify prior state service. Agency does not reimburse for travel or lodging expenses to attend job interviews. Virtual job interviews can be requested. For veteran's preference, please submit with your application a copy of the DD-214; statement of compensation from the Veteran's Administration.

Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Program Management (texas.gov)

Agency Information
We have over 200 employees across the state of Texas. We are a collaborative and team environment work culture that values an environment of trust and accountability as we work towards our Board's mission to protect and enhance the public's health, safety, and welfare by establishing and maintaining standards of excellence used in regulating the practice of medicine and ensuring quality health care for the citizens of Texas through licensure, discipline, and education.

We value employee work-life balance and provide our team incentives that include telework, flexed and compressed work schedules, wellness leave incentives, health and retirement programs, 401K, parental paid leave, vacation and sick leave paid, holiday pay, free parking, tuition fee reimbursement, and other various benefits.
General Description
Performs moderately complex (journey-level) consultative services and technical assistance work for the Investigations Department. Work involves planning, developing, implementing agency programs, obtaining and disseminating information, maintaining filing systems, and performing internal administrative support work for the Investigations and Post Investigations Sections of the Investigation Department. Works under general supervision, with limited minimal latitude for the use of initiative and independent judgment. Works directly under the supervision of the Manager of Investigations, Expert Panelist Program Supervisor or designee.
Principal Duties and Responsibilities:
25% Provides support and collaborates in the planning, development, implementation, analysis and documentation of office based anesthesia and pain management clinic inspections, and special projects. This includes preparation of materials, custom correspondence, preparing reports of findings and ensuring accuracy of program data and making calculations. Works under strict deadlines.

25% Responsible for formatting final expert reports of investigations that have been referred to hearings and assigns all cases referred for legal action by the Investigations & Compliance department to the Board's Quality Assurance Committee meetings.

25% Assists with collection, organization, analysis, and preparation of materials in response to requests for information, tracking and trending of departmental data and management reports.

20% Assists in the development and maintenance of training materials, checklists, and policy and procedures. May provide guidance to others.

5% Other duties as assigned.

Experience and Education
Graduation from standard senior high school or equivalent is required Graduation from an accredited four-year college or university with major coursework in medicine, health care, medical quality assurance, investigations or related fields of study preferred Familiarity with medical terminology is required Minimum 2 years experience in office practices and administrative/technical support work is required Experience using Microsoft software (Excel, Word, E-mail), SharePoint, Laserfiche, SQL, and Teams preferred Experience in medicine, health care, medical quality assurance, investigations or inspections or related work is preferred Knowledge, Skills, and Abilities Knowledge of office practices and administrative procedures Knowledge of medical terminology Knowledge of statutes and rules governing the agency Knowledge of agency programs and operations Knowledge of state agency and state government operations Skills in use of personal computer and standard office software applications Skills in use of standard office equipment Ability to implement administrative procedures and to evaluate their effectiveness Ability to interpret complex rules, regulations, policies, and procedures Ability to communicate professionally and effectively both orally and in writing Ability to perform detailed work in an accurate and efficient manner Ability to meet deadlines and prioritize tasks Ability to plan and organize work effectively Ability to consistently display a professional demeanor and work well with others Physical Requirements and/or Working Conditions
The principal job functions are performed in a standard office environment and require:
Regular and punctual attendance working a set schedule for eight hours per day Monday to Friday between 8am and 5pm. Must respond to internal and external communications in a timely manner which is at least » o Within 24 hours (1 business day) of when external communication is received.
o Within 24 hours (1 business day) of when internal communication is received.
o Within 15 minutes during business hours if contacted by a director, manager or supervisor unless you are on a pre-approved leave or on a recognized lunch or exercise break.
Frequent use of personal computer, copiers, printers, and telephones Frequent sitting Must provide high-speed internet in a home based office Frequently working under deadlines, as a team member, and in direct contact with others Compliance with all agency policies and procedures, including but not limited to applicable confidentiality, security and safety rules, regulations and standards
Applicants must have or can secure high-speed internet access with a minimum speed of 20 MBPS download and 2 MBPS upload. Applicants may be required to provide confirmation from the area ISP. EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Texas Medical Board does not discriminate on the basis of race, color, national origin, sex, age, religion, disability or veteran status. Employment opportunities shall not be denied a qualified individual with a disability that requires a reasonable accommodation. The applicant should communicate requests for reasonable accommodations by calling .

Selective Service Requirement: If selected for employment, male applicants age 18 through 25 must present proof of registration or exemption with the federal Selective Service System.