POSITION SUMMARY: Under general supervision, the Human Resources Assistant performs a variety of administrative duties to support the Human Resources team. HR functions support all employees and the effectiveness, growth, and sustainability of Jannus' diverse programs.
BENEFITS AND PERKS:
20 Hours per week, must be available Monday morning all other hours flexible.
Retirement – 200% employer match of employee contributions of 2-5% after employee has been benefit eligible for one year
Vacation - Up to 2 weeks the first year, 4 weeks annually after
Sick - Up to 2 weeks the first year, 4 weeks annually after
Holidays – 14 Paid Holidays
FMLA Pay – Up to 2 weeks annually if approved
Medical, Dental and Vision.
Flexible Spending Account (FSA) - Health and Dependent Care
Health Savings Account (HSA)
Basic Life and AD&D Insurance
Voluntary Life for you, your spouse and children
EAP
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Administrative Duties: Perform clerical and administrative duties, such as maintaining employee database and sorting emails for the HR team
Maintain proper record keeping of confidential employee files
Assist in tracking/record keeping of employee attendance, leaves, performance reviews and other documents.
Assist HR team with open enrollment, employee relations and audits as needed
Talent Acquisition: Assist HR Manager with recruitment lifecycle (e.g. onboarding new hires and candidate sourcing)
Submit online job postings for recruitment on required sites
Process documentation and ensure accurate record keeping for recruitment files
Coordinate communication with candidates and schedule start day for new employees.
Conduct first day paperwork and new employee orientations as needed
Risk Analysis and Management: Responsible for awareness within Jannus of risk to employees, clients, volunteers, programs and Jannus that may arise out of human resource related activities and decisions.
Relationships and Communication: Develop and maintain effective working relationships with all Jannus staff;
Proactively communicate information that may impact programs or Jannus as a whole;
Promote timely, effective and professional communication with all staff at Jannus;
Other Responsibilities: Promote an environment among staff where the highest ethical standards are expected and lived, where compliance with organizational policy and the rules and regulations that govern the organization are the norm, and where business relationships are based on open, professional and respectful communications;
Assist HR team with training content development, presentation and tracking
Provide backup support to the Human Resources Manager
Serve as backup receptionist as needed;
Attend and participate in regular Jannus Human Resource team meetings as appropriate;
Assist HR team with various special projects as needed
Regular and predictable attendance is required.
Other duties as assigned
QUALIFICATION REQUIREMENTS: Genuine interest in the Jannus mission and commitment to diversity, equity and inclusiveness;
Excellent written and verbal communication and customer service
Highly organized with the ability to identify priorities while also being flexible to adjust those priorities based on the needs of the organization;
Strong self-initiative and attention to detail;
Unwavering commitment to confidentiality and ethical behavior;
Minimum 2 years of Human Resources or Senior in Human Resource Degree program
Working knowledge of Microsoft Excel, Outlook and Word;
Highest level of integrity and willingness to comply with all Jannus policies and procedures;
Ability to pass a criminal history background check;
EDUCATION:
Senior in Human Resource Degree program or 2 years of relevant experience.
CERTIFICATES, LICENSES, REGISTRATIONS:
None
WORKING CONDITIONS:
Works in general office environment.
PHYSICAL REQUIREMENTS:
Ability to work at a computer, answer phones and use office equipment. May be required to move up to 10 pounds.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties of this job.
TO APPLY:
Complete the required Jannus, Inc. Employment Application available at www.jannus.org. Please note that a resume is required and applications will be considered incomplete without this documentation. If you need any support completing the application, please reach out to Jannus HR at 208.336.5533. Applications will be accepted through 05/02/2024.
Jannus, Inc. is an Equal Employment Opportunity Employer
Jannus does not just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our team members, our clients, and our community. Jannus is proud to be an equal opportunity workplace, and our goal is to have a diverse team that represents, at all job levels, the people we serve. We strongly encourage people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
20 Hours per week, must be available Monday morning all other hours flexible.
