Executive Assistant-

Primary Function
The Administrative Coordinator provides administrative support to the National Office of Policy and Prevention through meeting planning, scheduling, and supporting general office operations and the daily operations of designated projects/initiatives.


Essential Functions


1. Schedule and coordinate logistics for internal and external meetings and calls, including catering, equipment, and logistics for external guests.
2. Monitor invoices and purchase orders and work with accounting team to ensure invoices are processed correctly and supports the preparation and monitoring of budgets.
3. Assist with disseminating and drafting communications to key audiences via email and social media and coordination activities National Office associates and Nemours' social media/communications team.
4. Liaise with internal and external contacts, including landlord regarding building operations and other issues, and Nemours IT team.
5. Manage personnel and technology-related requests, including but not limited to equipment, software, cell phones, onboarding and off boarding interns and associates, etc.
6. Assist with research and writing tasks.
7. Work on databases, edit/type documents, including the preparation of briefing books and meeting agendas for internal and external meetings, and work in a team environment as well as independently on tasks to support the team.
8. Assist with routine administrative tasks, such as copying, printing, processing mail, greeting visitors, and ordering supplies. Perform other duties as assigned.
9. Assist with reviewing contracts and Lobbying Disclosure Act reporting.
10. Designs, standardizes and monitors office procedures and operations initiating procedural change as needed. Qualifications:


High School Diploma
More than 1 year relevant experience.
Minimum one year of experience planning and running meetings and events in off-site venues is required.