Special Education Administrative Assistant Location Okemos, MI : Description: : Responsible for day-to-day clerical tasks, including typing, filing, answering telephones, and ordering supplies. Manages various responsibilities to ensure the efficiency of DESS operations, including billing, contract maintenance, workshop coordination, and compliance updates. Follows a 12-month calendar. Requirements: Required Education and Qualifications: Proven experience in office administration or a related role. Outstanding communication and interpersonal skills. Excellent organizational and leadership abilities. Familiarity with office management procedures and basic accounting principles Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suites. Qualifications in secretarial studies are advantageous. High school diploma; a BSc/BA in office administration or relevant field is preferred Desired Qualifications: Three or more years of experience in office administration. Some knowledge of special education and school operations. Self-motivation to assist with state and federal compliance. Ability to work independently with minimal supervision. Experience in collaborating with various stakeholders, including school administrators, special education teachers/social workers, service providers, and Intermediate school district staff. 6/2021
Essential Skills: ? Strong organizational skills and multitasking abilities.
Confident and professional communication with colleagues, agencies, and school staff. Excellent written and verbal communication skills. Ability to analyze and interpret information from various formats. Displays professionalism in conduct, appearance, and communication. Support the organization's mission and vision. Essential Job Duties/Functions: Primary telephone contact/resource person for special education services. Maintains calendars and department databases. Manages files related to staffing, budgeting, workshops, reports, and compliance requirements. Handles Medicaid reporting, purchasing, and budgetary records. Monitors contracted ancillary staff billing hours and reconcile statements. Coordinates department-related workshops and training. Ensures compliance with reporting systems and liaises with related Intermediate School District (ISD)/State staff. Assists in developing and monitoring special education budgets. Coordinates meetings, submits reimbursements, and manages various administrative tasks as assigned. Monitors Individual Paraprofessional (IP) applications, deadlines, and ISD coordination. Collects Student Status Reports, Logs, and evaluation timeline calendars from SPED Service Providers. Other duties as assigned by the Department of Exceptional Student Services Director.
