The Purchasing Specialist is responsible for the timely and accurate procurement of Raw Materials and Packaging Components to meet the production schedule. Purchasing Specialist review reports and gets confirmations from Vendors and Customer's, to assure an optimal delivery schedule to meet production requirements while minimizing inventory, freight, and warehouse cost. This position will also help manage raw material and packaging inventories to maintain optimal inventory and safety stock levels and will work together with the Inventory Control Specialist resolving excess, no demand, old or obsolete inventory for disposal, claim against Vendors or returns to Vendors and Customers.
Essential Duties and Responsibilities: Daily review of System21 MRP to ensure materials will be available on time to achieve production plan. Expedite/Defer Reports weekly and make necessary PO adjustments to meet production schedule requirements. Get acknowledgement and ship date confirmation from Vendors and Customers. Follow-up with Vendors and Customers to assure ship dates are on schedule. Review Deliveries Due and follow-up with Vendors and Customers(toll) on missing shipments and adjust PO Due Dates as needed based on current information. Create raw material Purchase Orders in accordance with demand requirements, production schedule and lead times. Manage expedite requirements, attain the best shipping date from Vendors and Customers, update POs and communicate with team. Manage and Review Receipts and Material Testing / Release Reports to make sure testing and releases of materials are done on a timely basis. Review and approve invoices daily. Manage receipt shortages, damages, and make sure credits, invoice deductions, or replacement materials are issued by the Vendor. Work with Logistics Team to process freight claims. Review Reports and work together with Inventory Control to process Rejections and Returns. Work with vendors on issue resolution and financial settlement. Work with Sales or Customers direct on issue resolutions for toll materials. Manage requalification requests. Manage material substitution with the R&D team. Request COAs, COC's and other documentation from Vendors and Customers (toll) as required Position Requirements: Previous purchasing related experience in a manufacturing environment. Exceptional interpersonal, communication, and organizational skills. Strong working knowledge of computer software applications. Ability to multi-task. Meticulous attention to detail in a fast-paced environment. Experience with an ERP system including sales order processing, inventory management, purchasing, etc. Strong Microsoft Excel skills. Experience in transportation, shipping, logistics.
