We are looking for a hardworking Proposal Coordinator to join our amazing team at Protection Strategies Inc in Knoxville, TN.
Growing your career as a Full Time Proposal Coordinator is a great opportunity to develop useful skills.
If you are strong in creativity, communication and have the right mindset for the job, then apply for the position of Proposal Coordinator at Protection Strategies Inc today!
Proposal Coordinator Job Description: JOB OVERVIEW / DUTY DESCRIPTION:
PSI is looking for a Proposal Coordinator with strong organizational skills to support our proposal team. The ideal candidate will thrive in a fast-paced, rapidly changing environment and will work independently while maintaining a collaborative environment with all stakeholders. The Proposal Coordinator will need to be motivated and flexible to support an opportunity from discovery through submission and award.
Responsibilities:
Track research interest in RFP opportunities, set up bid meetings, take notes in the meetings, send out the notes to the attendees, and send out bi-weekly bid meeting summaries. Support individual bids from kick-off to submission. Review and analyze solicitation and draft notes, timelines, and develop work plans and internal timelines for research staff. Coordinate timelines between all relevant stakeholders and maintain shared RFP deadline calendars. Schedule and lead kick-off and regular check-in meetings to discuss work plans, research staff roles, and proposal timelines with teams. Develop partner instruction packages and support coordination with partners, and other organizations as needed ensuring counterparts understand timelines for submitting responses. Develop and review administrative support documents as part of proposal submission packages. Troubleshoot for proposal writing teams on issues relating to submission materials. Review proposal materials to ensure compliance with solicitation requirements and accuracy as part of the Quality Assurance process. Communicate with external clients to submit and field questions and bid packages. Attend kickoff meetings for any federal proposals. Track and file records internally. Support continuous learning and process improvement. Respond to inquiries with regard to the proposal development process. Update and maintain the Proposal Resource Library, in conjunction with the Business Development Team. Working with the Business Development Team, identify proposal process enhancements to continually improve the effectiveness of organization's proposals and knowledge management. Additional proposal support tasks and other duties, as assigned. Educational/experience/training requirements:
Bachelor's degree and a minimum of one to two years office/administrative experience required OR 4 years of experience Solid knowledge of Microsoft Word, Excel, Adobe, and PowerPoint, required. Excellent verbal, writing, editing, and communication skills. Excellent conceptual, problem-solving, and analytical skills. Self-motivated, flexible, responsible, and confident with strong organizational skills. A commitment to integrity and the ability to multi-task and nimbly switch between priorities in a fast-paced environment. Ability to consistently meet deadlines. Ability to work independently and collaboratively with minimal supervision. Comfortable working with team members remotely (e.g., via video conferencing like Teams, Zoom, etc.). Preferred Qualifications:
Past experience with proposal development and supporting senior-level staff, desired. Benefits of working as a Proposal Coordinator in Knoxville, TN:
? Learning opportunities
? Advancement opportunities
? Advantageous package
