Project Manager Communications

The Wikimedia Foundation is looking for a Project Manager for the Communications department of the Wikimedia Foundation. Reporting to the Senior Manager of Program Management, you will work closely with multiple teams and departments on projects that support the Foundation's annual plan and its related strategies.
You will join a small, strong, experienced team focused on effectiveness—a key annual plan goal. Your work will help to support and extend the capabilities of the 50+ members of Wikimedia's Communications department. You will project manage cross-team initiatives and support our collective work, liaising regularly with and across the Communications department's teams, and acting as a supportive project partner to writers, designers, marketers, PR/media, and movement communications specialists.
This is a remote position working with colleagues in the USA, the UK, Europe, Africa, Asia, and Southeast Asia.
You are responsible for: Collaborating closely with the Senior Manager of Program Management and assisting the department's project managers on various projects, initiatives, and campaigns Triaging incoming work requests in Asana, ensuring that projects are picked up by appropriate teams and individuals, assisting with, and tracking their progress to completion Creating project roadmaps, assisting with negotiating project scopes, establishing project team norms, helping to define team roles and responsibilities and decision-making frameworks, identifying stakeholders, scheduling regular project meetings, and determining and clearly communicating roadblocks, challenges, and dependencies. Supporting healthy team dynamics and a culture that welcomes diverse perspectives while driving multiple, smaller projects to completion Documenting project work and running retros to identify best practices that lead to dependable, successful, on-time completion Tracking and reporting relevant qualitative and quantitative metrics Ensuring individuals and teams understand their commitments to goals and to each other; upholding a culture of belonging and accountability Helping project teams balance challenging work and workloads against the tendency toward scope creep and perfectionism Skills and Experience: 2+ years of experience in project management, or related roles 2+ years of experience working remotely with a distributed team Experience using Asana, our project management software, and the Google suite Strong project management skills: prioritization, organization, planning, time management, stakeholder management, facilitation, problem solving, and decision-making Familiarity and comfort with different communication styles, experience with various cultures and projects crossing multiple time zones Ability to anticipate risks, build relationships and trust, influence without authority, and effectively enforce accountability Dependable and flexible interpersonal communication skills Experience and comfort with ambiguity Qualities that are important to us: Mission-driven —belief in the Wikimedia mission. Openness and curiosity —interest in working on new and interesting communications problems in complex, public, and collaborative ways. Team-oriented —naturally inclined toward collaboration and the belief that success includes everyone. Intentionally inclusive —motivated by high standards, reflecting the values related to participation, equity, and diversity in global movements. Resilience —commitment to working positively toward outcomes, willingness to change course when warranted. Creativity —thoughtfulness in complex situations, appreciation of creative mentalities, work patterns, and approaches. Additionally, we'd love it if you have: Experience working in an international organization with a distributed workforce An understanding of the value of neurodiversity Fluency in languages in addition to English About the Wikimedia Foundation The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.
The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.
As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics. The Wikimedia Foundation is a remote-first organization with staff members including contractors based 40+ countries * . Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture. The anticipated annual pay range of this position for applicants based within the United States is US$ 70,210 to US$ 108,239 with multiple individualized factors, including cost of living in the location, being the determinants of the offered pay. For applicants located outside of the US, the pay range will be adjusted to the country of hire. We neither ask for nor take into consideration the salary history of applicants. The compensation for a successful applicant will be based on their skills, experience and location.
*Please note that we are currently able to hire in the following countries: Australia, Austria, Bangladesh, Belgium, Brazil, Canada, Colombia, Costa Rica, Croatia, Czech Republic, Denmark, Egypt, Estonia, Finland, France, Germany, Ghana, Greece, India, Indonesia, Ireland, Israel, Italy, Kenya, Mexico, Netherlands, Nigeria, Peru, Poland, Singapore, South Africa, Spain, Sweden, Switzerland, Uganda, United Arab Emirates, United Kingdom, United States of America and Uruguay. Our non-US employees are hired through a local third party Employer of Record (EOR).
We periodically review this list to streamline to ensure alignment with our hiring requirements.
All applicants can reach out to their recruiter to understand more about the specific pay range for their location during the interview process.
If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at Click To Reveal Email
or Click To Reveal Phone . If you are based in the U.S. please provide your zipcode: *


Are you legally authorized to work in the country with which you reside? *
--
Will you require sponsorship to work in the country with which you reside now or in the future? *
--
Please select your country of residence *
Please select
Are you currently an active member or contributor to any of our communities? *
--
Please enter preferred first and last name


LinkedIn Profile


I certify that the information in this application is true and correct to the best of my knowledge. I understand that providing false information is grounds for denial of employment, or termination of employment should I be hired. Please type your name to electronically sign this document. *


I understand that the following questions below are intended for U.S.-based applicants only and are voluntary. *
--
For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.
As set forth in Wikimedia Foundation's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.
If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Voluntary Self-Identification of Disability Form CC-305
Page 1 of 1
OMB Control Number ********
Expires 04/30/2026
Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.
As set forth in Wikimedia Foundation's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.
Gender Please select Gender Are you Hispanic/Latino? Please select Are you Hispanic/Latino? Race & Ethnicity Definitions If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran Status Please select Veteran Status Voluntary Self-Identification of Disability
Form CC-305 Page 1 of 1 OMB Control Number ******** Expires 04/30/2026
Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.
Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at .
How do you know if you have a disability? A disability is a condition that substantially limits one or more of your "major life activities." If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Please select Disability Status PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
Recommended Skills Creativity Decision Making Earthworks Roads, Pavements And Highways Google Suite Hiv/Aids Testing Interpersonal Communications