Program Representative - Generous Compensation

We are seeking a confident Program representative to join our talented team at Oregon State University in Corvallis, OR.
Growing your career as a Full Time Program representative is an unparalleled opportunity to develop excellent skills.
If you are strong in communication, problem-solving and have the right enthusiasm for the job, then apply for the position of Program representative at Oregon State University today!

Program Representative 1
Oregon State University Department : Office of the Registrar(XUS) Appointment Type: Classified Staff Job Location: Bend Recommended Full-Time Salary Range: Job Summary: This recruitment will be used to fill one full-time Program Representative 1 position for the Officeof the Registrar at Oregon State University (OSU).
This position is located at the Oregon State University-Cascades campusin Bend, Oregon.
The Office of the Registrar is an Oregon State University mission-critical unit. We serve as an innovative partner,providing a clear path for student success. Institutional integrity is ensured through our strict adherence to confidentiality. We provideenrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We are able toprovide continual outstanding service because of our commitments to excellence, equity, collaboration and innovation. The Office of theRegistrar is dedicated to providing a welcoming and inclusive work environment, in which everyone is treated with dignity and respect and isvalued for their contribution to student success at Oregon State University.
The Program Representative 1 (Scheduler) position,located at Oregon State University-Cascades, is responsible for a wide range of tasks related to the creation of the schedules for coursesand classrooms. This position is located at OSU-Cascades, is a member of the Scheduling Team in the Office of the Registrar at OSU-Corvallisand will have the primary responsibility for coordinating the development of class sections and classroom schedules for OSU-Cascades.Collaboration and communication are important aspects of this position as the Scheduler frequently interacts with faculty, academicadvisors, and Enrollment Services staff. The Scheduler is responsible for accurate and complete entry of information in the Banner SIS,CourseLeaf Section Scheduler (CLSS), CollegeNet 25Live Pro, and Schedule25 Optimizer. Accuracy is imperative as term schedules arefundamental to critical processes in the Office of the Registrar, university departments, and enterprise data and reporting systems. Successin this position includes the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility areimportant. Why OSU? Working for Oregon State University is so much more than a job!
Oregon StateUniversity is a dynamic community of dreamers, doers, problem-solvers and change-makers. We dont wait for challenges to present themselves -we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community whereeveryone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we applyknowledge, tools and skills to build a better future for all. FACTS:
Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offereducation, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minoroptions and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumniworldwide
For more interesting facts about OSU visit: Locations:
OregonState has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on thePacific Coast in Newport.
Oregon States beautiful, historic and state-of-the-art main campus is located in one of Americas bestcollege towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of theWillamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and aneclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package:
OregonState University offers a comprehensive benefitspackage with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental healthand emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package,including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additionalsix Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, aFamily Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more aboutthe full value of the benefits provided at OSU. Key Responsibilities 40% Course Scheduling Buildterm course schedules and coordinate room scheduling processes with Central Schedule Desk (Corvallis). Review departmental requestsfor course sections ensuring requests meet course scheduling requirements. Identify course space and equipment needs ensuringproper scheduling of courses for the campus. Identify and resolve, with faculty, conflicts for room facilities adhering todeadlines and consideration of priority registration. Communicate deadlines and timelines to faculty and academic advisors andmonitor progress to meet deadlines. Advise department faculty and staff on scheduling protocols and requirements, evaluatingrequests for conformity with university scheduling protocols and practices. Assist faculty and staff with issues, offeringsolutions to scheduling and room assignment conflicts. Respond to departmental requests for modifications, instructing and advisingon submission procedures, monitoring adherence to university scheduling requirements. Advocate for the scheduling model andrequirements informing faculty and staff how they contribute to course access and efficient and effective room usage. Edit onlineschedule of classes and any publications containing course information, ensuring accuracy. Create and run scheduling queries toensure data integrity for courses, sections, and events. In coordination with Central Schedule Desk, schedule rooms as required forfinals week. Manage course schedule change requests, referencing established policies and procedures, collaborating with AssistantRegistrar - Scheduling to determine appropriate action for requests that impact student registration, (e.g., course cancellations, change incourse days/times, and courses requiring override for student registration). Articulation of Office of the Registrar services,policies and procedures related to registration deadlines, mid-term and final examinations, grade submission, student learning experiencesurvey of instructors, and instructor activation and access to course proposal software, etc. Verify completion of Banner training,granting faculty and teaching assistants access to Banner as a secondary security manager for TA and instructor roles. 40%- Classroom Scheduling Analyze departmental schedules verifying compliance with zone scheduling parameters. Responsible for classroom scheduling, interfacing with applicable software, understanding the capabilities and limitations of systems,and the integration of 25Live/Optimizer with Ellucian Banner data. Schedule queries in 25Live Pro, checking for sections withmissing room assignments and cross-lists, room conflicts not identified by other systems such as Banner. Determine necessary actionbased on data differences between 25Live Pro and Banner. Periodically check interface to ensure bad data in Banner or disconnect onthe interface database, is not interfering with 25Live processes. Correct issues in Banner or adjust room capacity in 25Live Pro. Assist with research and interpretation of data quality issues, communicating problems to Assistant and/or Associate Registrar forreview and development of solution to improve data quality. Review and schedule rooms for non-instructional/special campus events.Initiate contracts and insurance requirements for non-OSU room rentals. Support classroom usability by completing FacilitiesServices work orders as needed. 15% - Space Analysis and Maintenance Projection of future OSU-Cascadesinstructional space and design needs. Annually or as requested, create space utilization and classroom needs projection reports. Collaborate with departments such as Media Services and Facilities Services, ensuring classroom technology and equipment are availableand operational. Responsible for inventory of classroom equipment, specific classroom attributes, technological enhancements,classroom seating, etc. Engage with faculty and staff to address obstacles to policy and procedure adherence, creating a plan forimprovement. Provide recommendations to Associate Registrar-CCS, for maximizing use of existing space and room configurations foraccommodating future needs. Responsible for ensuring maximum utilization of classrooms. Quarterly analysis report, demonstratingadherence/non-adherence to classroom scheduling policies. Present results to Assistant Registrar, Associate Registrar, University Registrar,and other interested parties. 5% - Other duties as assigned As necessary, assist the Central ScheduleDesk Team with Corvallis campus, LaGrande campus, Ecampus credit and non-credit course scheduling. On occasion, assist other unitswithin the Office of the Registrar and OSU-Cascades with university programs and activities as directed by the supervisor. Participate in university or professional organization staff development activities or conferences. Assist with annualOSU-Cascades commencement related activities and ceremony, as required. What You Will Need Experience providingexceptional customer service in a variety of modalities with the confidence to act when critical situations arise. Experienceinterfacing with large systems or enterprise software and databases. Ability to analyze complex issues and situations, identifyingalternative solutions, forecast of consequences and recommendation of an effective course of action. Excellent written and verbalcommunication skills, with the ability to explain policies, procedures, and regulations. Experience with the Microsoft Officesuite. Demonstrated experience managing deadlines and priorities during periods of high activity. Experience with dataanalysis, including use of information to identify errors, optimize program processes and potential enhancements and efficiencies in programworkflows. A demonstrated commitment to diversity, equity, and inclusion. This position is designated as a critical orsecurity-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be positionqualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may haveadditional criminal history checks every 24 months What We Would Like You to Have Experience working in highereducation. Experience with Leepfrogs CourseLeaf systems (CLSS, CIM, CAT, PATH). Experience with CollegeNet Series25products (25Live Pro, S25 Optimizer) or other event management software. Experience with a student information system, (e.g.,Ellucian Banner, Colleague, etc.). Experience with enterprise data reporting systems (e.g., Argos, Cognos, etc.). Abilityto work within an environment where ambiguity and the ability to pivot quickly are commonplace. Working Conditions / WorkSchedule Special Instructions to Applicants
Applications will be reviewed based on the information submitted on theemployment profile with education and work history along with any other requested documentation i.e. posting specific question responses,transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumesare NOT accepted at the application stage for classified staff positions.
Equivalent required experience is based on full-timeequivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include thisinformation in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salaryrange.
For additional information please contact: Michael Jefferis, View email address on jobs.institutedata.com . View phone number on jobs.institutedata.com
OSU commits to inclusiveexcellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularlyencourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans,LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSUwill conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical orsecurity-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be positionqualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may haveadditional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications includingthe Criminal History Check Requirement. To apply, please visit:
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Benefits of working as a Program representative in Corvallis, OR:
? Opportunity to Make a Difference
? Professional Development Opportunities
? Competitive salary