We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist clients. You'll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You'll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today!Responsibilities:Interact with clients, insurance companies, medical facilities, and other parties and build relationships with them by phone, email, and in personMaintain and update case management system: enter data in matter details for cases assigned to you, save documents received from client to system and share with an attorney, organize files, apply workflows, enter deadlines, document happenings in memos, log emails to case matters, log voicemails to case matters, and create tasks for all cases assigned to youManage and monitor case progress, deadlines, and important timeframes/milestonesRequest, track, and obtain evidence including but not limited to medicals, accident reports, claim files, employment records, unemployment records, workers' compensation records, disability files, etc.Review, analyze, and summarize the evidence in employment cases and create lost wage calculations for attorneys as directedConduct medical workups on personal injury cases: review, analyze, summarize, and cross reference medical records with bills and subrogation liens. Create medical books, medical special forms, medical chronologies, mileage calculations, and lost wage calculations. Verify record/bill relatedness and determine case damagesPrepare and send legal correspondence: letters of representation, subrogation requests, letters of protection, file requests, follow-up letters as needed, demand letters, negotiation letters, client correspondence, and other letters as requested by the attorneyAssist attorney with employment cases where unemployment claims have been filed: contact workforce, provide contact information for hearing, draft appeal letters, and collect/submit witness and exhibit informationAssist attorney with employment cases where grievances have been filed: contact grievance board, draft and send legal documents such as grievance forms, motions, witness lists, exhibit lists, discovery, appeals, and various letters as directed by the attorneyEnsure that the attorney has all of the relevant materials ready when the attorney has meetings in pre-litigation casesMake copies/scan documents and prepare binders as needed upon requestProcess outgoing mail for prelitigation cases and medical records requests for casesAssist attorneys with proofreading and finalizing documentsAssist with case wrap-up after settlements in personal injury cases: verify/negotiate subrogation liens, and outstanding medical bills, negotiate, under the supervision and at the direction of attorneys, reductions on medical bills, track reductions in medical specials sheet, draft Exhibit B of the settlement statement, draft letters to accompany checks for final payment of liens and bills as directed by attorneyConduct monthly reviews of cases with attorneys and provide timely status updates to clientsAttend quarterly case status meetingsAttend meetings with clients to discuss matters of damages if needed for the purpose of drafting a demandAssist the contingency team in meeting monthly demand and settlement goalsAll other tasks as assigned by attorneys and legal teamServe as backup to the receptionist and assist with answering incoming phone calls when neededEnter time on a daily basis for work completedQualifications:High school diploma or equivalent is required; associate's degree is a plusMinimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretaryAbility to work effectively in a fast-paced environment and meet deadlines with quick turnaround timesProficient with MS Office productsCandidates should have strong organizational skills and communication skillsAbout Company:Klie Law Offices, PLLC is a growing litigation law firm that takes pride in helping clients through difficult times by providing honest and efficient service. Our areas of practice include family, employment, and personal injury. We serve clients all over the state of West Virginia and currently have offices in Buckhannon, Parkersburg, and Clarksburg. We strive to bring a high level of honest and ethical legal services and strive for client satisfaction.As part of our compensation package, we offer health, dental, and life insurance, paid holidays, vacation, 401(k) matching as well as a structured bonus program.
