Payroll Analyst University Of California Irvine

University of California Irvine
Payroll Analyst
Updated: Apr 23, 2024
Location: Irvine-Campus
Job Type:
Department: DFA Pgrm Dev & Execution Job Opening ID: 68145 Reports To: Director, Business Services Working Title: PAYROLL ANALYST Department: DFA Pgrm Dev & Execution Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 006944 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: M-F, 8-5 (Hybrid) Employee Class: Career Position Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. DFA Program Development & Execution (DFA PDE) serves the division as a trusted partner in strategic planning, operational guidance, and project management supporting divisional initiatives and campuswide projects. A primary objective is to drive operational improvements and streamline processes to align and enable the division's strategic plan, optimize resources, and maximize outcomes by collaborating closely with stakeholders, departments, and external partners to identify opportunities for innovation, implement best practices, and foster a culture of continuous improvement.
Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures to coordinate payroll activities and issue resolution between DFA employees, departments, and the UCPath Center. Works on complex payroll expense transfers and position funding transactions where analysis of payroll funding discrepancies requires review and documentation of manual transactions in the UCPath system errors. Exercises judgment in selecting methods and techniques for obtaining solutions and provides cross-functional support of the Payroll Coordinator. Responds to ServiceNow inquiries on payroll and timekeeping related matters. Serves as Departmental Time Administrator (DTA) for all DFA units, including coordinating with supervisors and approving timesheets for exempt and non-exempt staff. Maintains and updates employee profiles in TRS (Kronos (WorkForce Ready & Telestaff) for Public Safety) for employee payroll on a biweekly basis and monthly basis in accordance with TRS deadlines Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our Reports To: Director, Business Services Working Title: PAYROLL ANALYST Department: DFA Pgrm Dev & Execution Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 006944 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: M-F, 8-5 (Hybrid) Employee Class: Career Position Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. DFA Program Development & Execution (DFA PDE) serves the division as a trusted partner in strategic planning, operational guidance, and project management supporting divisional initiatives and campuswide projects. A primary objective is to drive operational improvements and streamline processes to align and enable the division's strategic plan, optimize resources, and maximize outcomes by collaborating closely with stakeholders, departments, and external partners to identify opportunities for innovation, implement best practices, and foster a culture of continuous improvement.
Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures to coordinate payroll activities and issue resolution between DFA employees, departments, and the UCPath Center. Works on complex payroll expense transfers and position funding transactions where analysis of payroll funding discrepancies requires review and documentation of manual transactions in the UCPath system errors. Exercises judgment in selecting methods and techniques for obtaining solutions and provides cross-functional support of the Payroll Coordinator. Responds to ServiceNow inquiries on payroll and timekeeping related matters. Serves as Departmental Time Administrator (DTA) for all DFA units, including coordinating with supervisors and approving timesheets for exempt and non-exempt staff. Maintains and updates employee profiles in TRS (Kronos (WorkForce Ready & Telestaff) for Public Safety) for employee payroll on a biweekly basis and monthly basis in accordance with TRS deadlines Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .
The expected pay range for this recruitment is $61,100.00 - $84,000.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $61,100.00 - $107,100.00 (Annual Salary). Department Website: Required: 5 or more years of experience required for this job working with represented (union) staff in a payroll management and subsidiary ledger environment. Bachelor's degree in related area and / or equivalent experience / training. Thorough knowledge of all UCI payroll processes, policies, and procedures; knowledge of organization-specific computer application programs (UCPath, KFS, KBM). Thorough knowledge of organizational processes & procedures and possesses a strong understanding of organizational rules and regulations. Strong judgment and decision-making skills; verbal, written and active listening communication skills. Uses strong interpersonal and service orientation skills in interactions with customers and colleagues. Excellent organizational skills and ability to multi-task. Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems. Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment. Ability to function as a member of a team Preferred:


Strong mathematical skills. Familiarity with UCI-DFA Collective Bargaining Agreements (CX, PA, SX, K9)



Special Conditions Required: Must be able to work outside of regular scheduled shift and off hours work as needed. Must have valid CA Driver's License and participate in DMV Pull Notice Program Must be able to work in a hybrid model. Must comply with UC Vaccine Policy
Conditions of Employment:


The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page -



Closing Statement:


The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or



Job Opening ID: 68145 Reports To: Director, Business Services Working Title: PAYROLL ANALYST Department: DFA Pgrm Dev & Execution Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 006944 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: M-F, 8-5 (Hybrid) Employee Class: Career Position Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. DFA Program Development & Execution (DFA PDE) serves the division as a trusted partner in strategic planning, operational guidance, and project management supporting divisional initiatives and campuswide projects. A primary objective is to drive operational improvements and streamline processes to align and enable the division's strategic plan, optimize resources, and maximize outcomes by collaborating closely with stakeholders, departments, and external partners to identify opportunities for innovation, implement best practices, and foster a culture of continuous improvement.Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures to coordinate payroll activities and issue resolution between DFA employees, departments, and the UCPath Center. Works on complex payroll expense transfers and position funding transactions where analysis of payroll funding discrepancies requires review and documentation of manual transactions in the UCPath system errors. Exercises judgment in selecting methods and techniques for obtaining solutions and provides cross-functional support of the Payroll Coordinator. Responds to ServiceNow inquiries on payroll and timekeeping related matters. Serves as Departmental Time Administrator (DTA) for all DFA units, including coordinating with supervisors and approving timesheets for exempt and non-exempt staff. Maintains and updates employee profiles in TRS (Kronos (WorkForce Ready & Telestaff) for Public Safety) for employee payroll on a biweekly basis and monthly basis in accordance with TRS deadlines

Total Compensation: The expected pay range for this recruitment is $61,100.00 - $84,000.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $61,100.00 - $107,100.00 (Annual Salary). Department Website: Required: Preferred: Strong mathematical skills. Familiarity with UCI-DFA Collective Bargaining Agreements (CX, PA, SX, K9)

Special Conditions Required: Conditions of Employment:


The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - Reports To: Director, Business Services Working Title: PAYROLL ANALYST Department: DFA Pgrm Dev & Execution Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 006944 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: M-F, 8-5 (Hybrid) Employee Class: Career Position Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. DFA Program Development & Execution (DFA PDE) serves the division as a trusted partner in strategic planning, operational guidance, and project management supporting divisional initiatives and campuswide projects. A primary objective is to drive operational improvements and streamline processes to align and enable the division's strategic plan, optimize resources, and maximize outcomes by collaborating closely with stakeholders, departments, and external partners to identify opportunities for innovation, implement best practices, and foster a culture of continuous improvement.Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures to coordinate payroll activities and issue resolution between DFA employees, departments, and the UCPath Center. Works on complex payroll expense transfers and position funding transactions where analysis of payroll funding discrepancies requires review and documentation of manual transactions in the UCPath system errors. Exercises judgment in selecting methods and techniques for obtaining solutions and provides cross-functional support of the Payroll Coordinator. Responds to ServiceNow inquiries on payroll and timekeeping related matters. Serves as Departmental Time Administrator (DTA) for all DFA units, including coordinating with supervisors and approving timesheets for exempt and non-exempt staff. Maintains and updates employee profiles in TRS (Kronos (WorkForce Ready & Telestaff) for Public Safety) for employee payroll on a biweekly basis and monthly basis in accordance with TRS deadlines

Total Compensation: The expected pay range for this recruitment is $61,100.00 - $84,000.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $61,100.00 - $107,100.00 (Annual Salary). Department Website: Required: Preferred: Strong mathematical skills. Familiarity with UCI-DFA Collective Bargaining Agreements (CX, PA, SX, K9)

Special Conditions Required: Conditions of Employment:


The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page -



Closing Statement:


The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or





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