Full job description About Acieta : A leader in robotics for over 40 years, Acieta provides a wide range of robotically automated solutions and services for the manufacturing industry. With locations in Waukesha, Wis., and Council Bluffs, Iowa, Acieta has integrated more than 5,000 automation systems for customers across the United States, Mexico and Canada. As part of its mission to be a true partner to its customer base, Acieta is committed to solving challenges facing all manufacturers, such as lowering costs, increasing productivity and addressing labor shortfalls.
Help Shape the future: Join the Acieta team
The world is embracing automation and robotics, and we're looking for others who want to help us shape the future of automation. Have you always been a hands-on person? Does the idea of making something faster, better, stronger, excite you? Would you like to look forward to coming to work every day because you know you're making a difference? We are looking for hard-working and fun-loving people who get serious about efficiency and productivity. In an industry that is ever evolving, you'll always have new ideas to explore, and here at Acieta, we embrace change as the opportunity to learn something new.
Come grow with us, you'll love it here. Summary:
The Office Manager will oversee the administrative duties of Acieta to ensure the office and equipment are running smoothly. This position will represent the company in a professional and organizational manner. The Office Manager will serve as the first point of contact with Acieta visitors in a professional manner while performing a variety of administrative duties.
Essential Functions: Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office and during their visit. Answer telephone and give information to callers or route call to appropriate person. Forward callers to voicemail or take a message when an employee is unavailable. Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment. Provide direct administrative support as needed, including scheduling appointments, interviews for candidates, meeting, and events, booking travel, maintaining a filing system, sorting mail, ordering supplies, updating contact database and employee list and coordinating food deliveries as needed. Ensures uninterrupted operations of office equipment by completing preventative maintenance requirements, calling for service, submitting IT tickets, and evaluating new equipment and techniques. Assist with onboarding new employees with ordering company shirt orders and company business cards. Assist the with maintaining inventory by entering pick lists, inventory pull items, and returning material to inventory after jobs are complete. Assist with taking meeting minutes for project meetings. Updating monthly reports and employee listings such as headcounts and organization charts. Encourage employee involvement by updating and maintaining office boards, televisions, and employee newsletters monthly. Other duties as assigned. Education, Experience, Skills, and Physical Requirements: Education and/or Experience: HS diploma or equivalent with 2 to 4 years related administrative experience, education and/or training. Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint); intermediate knowledge of MS Access a plus. Adobe Creative Suite knowledge a plus Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Reasoning Ability: Ability to understand and to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee must be able to operate specific equipment or tools; type at required speed; and work with specific computer software. The employee must occasional lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Business casual attire required. ACIETA is an equal opportunity employer and positively encourages applications from suitably qualified and eligible candidates. ACIETA does not discriminate against any job applicant because of race, color, religion, sex, pregnancy, sexual orientation, gender identity, creed, national origin, disability, genetic information, citizenship status, age, military or veteran status, or any other prohibited basis under applicable local, state, or federal law. Applicants requiring reasonable accommodations in the application and/or interview process should notify ACIETA's Human Resources department at .
Location: 2906 21st Ave, Council Bluffs, IA 51501
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Work Location: In person
