OFFICE MANAGER DIVINE MERCY PARISH
Kenner, Louisiana
JOB SUMMARY The Office Manager is responsible for the day-to-day operations of the parish's church office. Coordinates and handles activities pertaining to the finances, administration, and personnel. This position reports directly to the Pastor but works closely with school administrators and other members of the parish staff. Of utmost importance is that the Office Manager carry out his/her role as not simply functional, but pastoral: a true service to God and his Church.
ESSENTIAL DUTIES AND RESPONSIBILITIES Evaluates and organizes office operations and procedures, such as
? bookkeeping
? preparation of payroll
? flow of correspondence
? filing
? requisition of church and office supplies
? and other clerical duties.
Assists in the training and supervision of the Parish Secretary and Pastoral Services Assistant.
Ensures that all parishioners, visitors, and callers are welcomed and well served by the parish staff.
Works closely with vendors in overseeing the care of our church and school buildings and grounds.
Reviews and maintains personnel records to ensure completeness, accuracy, and timeliness.
Administers the employee benefit and insurance programs.
Helps with the safe environment program, ensuring church staff and volunteer compliance.
Prepares the church budget and assists in the preparation of the school budget.
With the assistance of the archdiocesan accounting staff, prepares monthly financial statements and reports.
Prepares church collections, funds, and donations for weekly bank deposit.
Ensures timely and accurate payment of accounts payable.
Maintains parish data system by entering and updating parishioner records and financial contributions.
Other duties as assigned by the Pastor.
EDUCATION, SKILLS AND REQUIREMENTS
? Associate degree or equivalent in Accounting, Business Administration or related required (B.A. or B.S. preferred).
? Experience with bookkeeping, budgeting, and payroll.
? Excellent computer skills (experience with QuickBooks online and Microsoft & Google suites preferred).
? Excellent written, verbal, and interpersonal skills.
? Ability to multitask.
? Must be detail-oriented, highly self-motivated, organized and value teamwork.
TO APPLY
Email a cover letter, resume and three professional references to Fr. Luis Rodriguez at with "Office Manager Position" in the subject line.
