Legal Administrative Assistant Supervisor

Salary : $57,378.24 - $89,074.08 Annually Location : OLPR - St. Paul, MN Job Type: Full Time Job Number: 09590 Department: Office of Lawyers Professional Responsibility Opening Date: 01/25/2024 Closing Date: 2/11/2024 11:59 PM Central Description Are you ready for a rewarding career with growth opportunities? Are you interested in supporting your communities and making a positive difference in people's lives? If so, apply today for a position at the Minnesota Judicial Branch!
The Office of Lawyers Professional Responsibility (OLPR), located in downtown St. Paul, seeks an experienced legal administrative supervisor to join our team. The OLPR handles ethics complaints against licensed attorneys. This position supervises the operations of the legal administrative assistant (LAA) department (three direct reports) to ensure the efficient and timely completion of all administrative support projects. The OLPR is comprised of 13 lawyers, five paralegals, an office administrator, an investigator, an auditor, two law clerks and nine support staff.

Example of Duties


The following are examples of major job duties expected for this position to perform. Assignment of duties may change to meet office demands.
Manage and supervise the work of legal administrative assistants (LAAs). Responsible for recruitment, selection, training, performance evaluation, counseling, discipline, and payroll. Provide legal administrative support, including editing, proofing and formatting of documents, and eFiling and eServing through the Minnesota Appellate E-Filing Application. Work with Office Administrator regarding departmental needs and workflows. Maintain the Client Security Board (CSB) database and assist with the administration of new claims and payments. Provide other administrative support. Update websites as necessary, including creating and posting documents to the websites as requested by the Director. Maintain office template library. Work with translation agency to translate documents as necessary. Typical Qualifications


Below are the past experiences that will enable success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.
What You Must Have Possession of an associate degree from an accredited college or university in business, secretarial sciences or a related field, or graduation from high school, or equivalent. 3 - 5 years of office clerical or secretarial experience, including supervisory experience, preferably in a law firm or legal services department. What You Will Bring
Advanced knowledge of Microsoft 365 products Ability to work well under pressure in a high volume, fast paced work environment with excellent attention to detail and accuracy. Ability to plan, assign, review, and supervise the work of assigned employees. Ability to establish and maintain effective working relationships with co-workers, attorneys, representatives of other agencies, the public and occasionally angry and volatile individuals. Ability to work in an inclusive, multicultural, multigenerational environment that values diversity. Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people. Ability to inspire trust, demonstrate confidence and create a positive, change-capable culture that helps position employees for success. Ability to handle sensitive and confidential information appropriately and in compliance with all applicable court rules, policies and statutes. What You Will Earn
The starting hourly rate for this position is $27.48 - $35.07 for external hires, with a full future earning potential of $57,378 - $89,074 annually. This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.


What You Will Get
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at


Supplemental Information Position Logistics
This full-time position is classified as Office Assistant IV. Work will be performed during normal business hours, on-site at the Office of Lawyers Professional Responsibility located in downtown St. Paul, with the possibility of some remote work.
TO APPLY: Visit Complete and submit your online application with resume and cover letter attached by February 11, 2024, at 11:59 p.m. All employment offers are contingent upon satisfactory results of our background check processes.


Why Work for Us?
Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.


We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.


It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources via email at .


The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. We also offer many opportunities for your continued career growth through development opportunities, supporting your long-term success at the branch.
We are proud to offer these benefits to compensate our employees for the excellent work they do for the cause of justice in Minnesota.
Our wide-ranging benefits package includes the following components: Health & Wellness Medical Insurance The employee-paid premium for the is only $38.50/month for a full-time employee with single coverage, or $262.66 for family coverage Employees can choose from three different carriers: Blue Cross/Blue Shield Minnesota, Health Partners, or Preferred One The and the for the Advantage Health Plan are on the State Employee Group Insurance Program (SEGIP) site helps employees manage weight loss and reduce risk factors for type 2 diabetes, and , a benefit that reduces out-of-pocket costs for diabetes-related medical treatment Employees may also choose a Pharmacy benefits provided by CVS Caremark Dental Insurance The employee-paid premium for this plan is only $13.50/month for a full-time employee with single coverage, or $55.40 for family coverage Employees can choose from two carriers: or the The and the are on the State Employee Group Insurance Program (SEGIP) site Vision Insurance The employee-paid premium for this plan is only $5.76/month for a full-time employee with single coverage, or $16.54 for family coverag Additional information on can be found on the State Employee Group Insurance Program (SEGIP) site Pre-Tax Spending Accounts Contributions to pre-tax accounts are taken from your paycheck before taxes are deducted, and since you pay less in taxes, your net income may be increased. Use to pay eligible medical and dental expenses, eligible dependent day care expenses, and transit expenses including parking and bus passes. Other benefits may vary by location. Basic and Supplemental Life Insurance Accidental Death & Dismemberment (AD&D) Short Term Disability Long Term Disability Paid Sick Leave Eligible full-time employees accrue sick leave at four hours per two-week pay period Sick leave may be used for purposes such as medical and dental appointments, maternity leave, illness or injury for certain family members Retirement Benefits Pension In addition to your contribution, the Minnesota Judicial Branch contributes 6.25% of your annual salary to your pension, administered by the Minnesota State Retirement System (MSRS). Employees are fully vested in their pension after three years of employment at MJB. Voluntary Deferred Compensation Plan Retirement saving plan in addition to your pension plan Health Care Saving Plan Post-employment health care saving plan that can be used to pay for medical expenses Work & Life Balance Paid holidays 11 paid holidays, including New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day Additional floating holidays may also be offered Paid vacation leave In addition to paid sick leave, employees accrue generous paid time off that increases with years of service. Paid Parental Leave Eligible employees may receive up to six weeks of paid time off following the birth or placement of a child. Employee Assistance Program Our no-cost provides health coaching, worksite wellness initiatives, financial planning assistance, and several free counseling sessions for personal or professional use for employees and their families. Additional Benefits Public Service Loan Forgiveness This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the and the Professional Development Participation in conferences, cohort developmental programs, and other educational offerings Tuition reimbursement program Eligibility for is determined by employment status (i.e. full-time, part-time, intermittent, or temporary) as well as other job details (e.g. bargaining unit, supervisory status, etc.). Please ask Human Resources or the hiring contact about benefits at any time during the application process.