Fiscal Analyst - Workforce Instruction - Part-Time

Fiscal Analyst - Workforce Instruction (Part-Time) Location Seattle, WA : Opportunity Description North Seattle College is looking to hire a part-time Fiscal Analyst in the Workforce Instruction Division.
Salary Range for this position is $17,015.04 to $22,664.88, annually .
Initial review of application materials will begin on January 22, 2024, and will continue until filled.
Position Summary Under the supervision of the Program Manager, this part-time position performs complex administrative, financial, and clerical tasks and provides support with all tasks related to the efficient functioning of the programs in the Workforce Instruction Division. The Fiscal Analyst 1 is responsible for supporting multiple programs and grants. Responsibilities include reporting, reconciling, tracking, and auditing of division budget related items; preparation of division paperwork and data tracking; and backup support for other office processes. This position requires many daily interactions with students, faculty, the Dean, the Business Office, the District Office, the Purchasing Office, the Accounts Payable Office, and other staff, all while working in a professional, collaborative, multi-cultural and multi-ethnic environment.
This position is part-time, working 16 hours per week. This position is represented by the Washington Federation of State Employees. About Us The Workforce Instruction Division at North Seattle College is comprised of 17 distinct Workforce program units including 6 bachelor's degree programs and offers more than 50 active credential options in its inventory. We believe in creating inclusive access to students through instruction that is grounded in an equity lens, leading to success and transformation for students in pursuit of their academic and career goals.
Seattle Colleges is a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Competitive Pay Rates Promotional Opportunities Great Medical, Dental, and Retirement plans Paid Sick and Vacation Leave Transportation benefits Tuition Waivers PEBB Wellness Plan Washington State Employee Assistance Programs (EAP) Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.
Application Procedures: Attached current Resume Attached cover letter addressing how your background intersects with the job Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
What you will be working on: Provide budget support to Unit Administrator in tracking, reconciling, troubleshooting, and resolving any discrepancies for Workforce Instruction budgets, including analysis of monthly budget reports; auditing of division budget expenditures, purchase requisitions, and changes for accuracy and compliance with policies and procedures; preparation of budget documents; and providing cost estimates for equipment, projects and future needs Perform daily tasks pertaining to the fiscal health of the division, which includes: reconcile fiscal statements and fixed assets; prepare journal vouchers reflecting expenditures and transfer of funds; reviewing process vendor payment claims; resolve problems related to accounts payables; prepare, reconciles and analyses general ledger entries; Develop and provide queries and reporting from existing fiscal database Prepare invoice vouchers for payment and reimbursement; oversee/process purchase requisitions for supplies and equipment; prepare invoice vouchers, interdepartmental charge backs (IDCs), and other budget forms as needed. Ensure the payments are made from the appropriate budget chart strings. Ensures compliance and that proper processes are followed for invoicing for external payments and refunds, as well as liaise with external partners for procurement of all necessary signatures for invoice vouchers. Coding transactions to appropriate accounts; evaluating payment/purchase requests for accuracy, proper authorization, and compliance with applicable State Finance/Purchasing policies and procedures; processing payment/purchase requests accurately and in a timely manner. Grant invoicing and compliance: Maintain purchasing records for multiple federal, state, and private grants; assist with grant report preparation and invoicing. Provide assistance to Unit Administrators with financial summary information, analysis of financial reports and development of fiscal procedures to inform administrative decision-making Assists with office record-keeping: Assist in maintaining records, collecting, reviewing, and processing documents as needed, compose letters, compile, and produce reports, applications, financial statements, schedules, test materials, and other documents; prepare and update various reports. Liaises with College and District Business Offices for inquiries and approvals pertaining to sustaining the short-term and long-term fiscal health of the Workforce Instruction division and its programs Perform other duties as required. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
Bachelor's degree or equivalent, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and one year of relevant professional experience; OR equivalent education/experience. Experience with Generally Accepted Accounting Principles (GAAP) Must be well organized, accurate and detail-oriented Effective interpersonal, oral and written communication skills Able to multi-task, adapt to rapid changes, support our multicultural environment and be an exceptional team player Strong customer service, organization and Microsoft Office and computer skills Technology proficiency in Microsoft Office applications suite, especially Excel Familiarity with financial tracking systems such as FMS Query and/or ctcLink Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment, receive and interpret data, and prepare various materials Ability to exchange information with supervisor, lead, co-workers, and students Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings Notice of Non-Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."
Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.
Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.