Job summary
Financial Analyst and AdministratorLocation: Warwick, RI (T. F. Green Airport area)Perform routine procurement and contracting activities
Job seniority: entry level
Responsibilities
• Works with project managers and legal to develop and administer procurements.• Completes administrative portions of contract documents.• Maintains a clear audit trail of all bid, contract and vendor determinations.• Review requisitions and assists in the preparation of bid documents.• Assists in DBELO administration.• Prepare reports as needed.• Performs technical work involved in the procurement of assigned classes of supplies, equipment, and services.• Examines purchase requisitions and combines and clarifies with project manager as needed.• Maintains awareness of RIAC's capital program.• Coordinates with FAA personnel and RIAC project managers regarding the timing and preparation of grant applications for FAA programmed capital projects.• Works with RIAC project managers to include specific project scope, schedule, and budget information in the FAA grant applications.• Ensures that all FAA grant applications meet FAA administrative requirements.• Processes FAA grant offers.• Creates and maintains complete FAA grant files, including original grant documents and the project history of grant drawdowns/reimbursements.• Coordinates with the FAA and RIAC project managers in preparation of grant closeout documentation.• Assists in the formulation, solicitation, and administrative review of RIAC project contracts.• Maintains cognizance of current and future procurements.• Ensures that consultant/contractor contract documents conform to RIAC administrative standards prior to contract execution.• Assists in the developing/revising standardized procurement documents.• Coordinates contract preparation processes and requirements with consultants/contractors, other RIAC departments, and/or subcontractors, as necessary.• Facilitate timely execution of contracts.• Reviews and updates master contract list.• Creates and maintains complete capital project contract files, including contract and supporting documents.• Ensures that consultant/contractor requests for payment conform to contractual requirement prior to payment.• Assist/implements DBE program tracking and reporting systems and reports RIAC performance in meeting DBE goals.• Assists in preparation and execution of contract addenda, change orders and task orders.
Requirements
• Effective communication, negotiation, conflict resolution, and interpersonal skills• Exceptional attention to detail and talent for accuracy and precision• Critical thinking skills and the ability to research and understand legal and financial implications• Understanding of contracts, contract governance, contractual language, and the contract lifecycle• Strong analytical and problem-solving skills• Ability to prioritize tasks and to delegate them when appropriate• Ability to act with integrity, professionalism, and confidentiality• Ability to adapt to a changing environment and handle multiple priorities• Has a positive attitude and a hands-on mentality• Is eager for feedback and to learn and grow in a fast-paced, mission-driven environment
Key Skills Needed
• Effective communication• Negotiation• Conflict resolution• Interpersonal skills• Attention to detail• Accuracy and precision• Critical thinking• Research skills• Analytical skills• Problem-solving skills• Prioritization• Delegation• Integrity• Professionalism• Confidentiality• Adaptability• Positive attitude• Hands-on mentality• Fast-paced environment• Mission-driven mindset
