Field Operations Coordinator

Galileo is a nationally recognized summer day camp that's all about empowering young innovators to change the world! With over 70 diverse communities served and hundreds of thousands of kids inspired since 2002, we are a leader in the Innovation Education Movement.
Here, innovation, purpose and personal development converge, creating an environment where your talents shine, and your impact is celebrated. We invest, test and continually iterate to sustain a culture that values Diversity, Equity, Inclusion, and Belonging . In fact, we were named one of the Best and Brightest Companies to work for in the Nation in 2023. We have also been on the Best Places to Work in the Bay Area list more than 12 times, were named one of Forbes' Best Small Companies in 2017, and a Top 100 Real Impact Company in 2019.
If you are intrigued by innovation education, project-based learning, and working in a professional, welcoming, kid-centered environment, join us! Job Description The Field Operations Coordinator is a key member of our Field Operations team at Galileo Learning. In this role, you will provide administrative, systems, and event planning support to a team of 16 that manages over 80 camps in five geographies. You'll be on a team that is passionate about bringing exceptional summer camp experiences to over 25,000 kids through expanding our reach and executing a high quality program.
YOU WILL Provide dazzling overall admin support to the Field Operations team , including everything from coordinating schedules to keeping documentation updated to supporting the team with cross-departmental follow-through.
Impeccably track vital data and content through preparing reports in google sheets, Salesforce, and other tools.
Be an integral member of event-planning projects , managing travel logistics, securing venues, negotiating contracts, preparing materials and supplies, and serving as the on-site contact during assigned events.
Serve as a primary point of contact for camp escalations over the summer. You'll respond to our camp hotline and calmly support Camp Directors, while following protocols for pulling in the appropriate internal resources to help solve the problems.
Consistently support the creation, maintenance, and execution of work planning systems, including updating our Notion knowledge base and the team work plans.
YOU ARE Strategic, organized and performance-driven . Problem-solving makes you downright giddy. You look at the details of life through a lens of optimization, measurement, and efficiency and feel responsible for getting things done accurately and with detail orientation.
Adaptable and action-oriented . You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well can work independently once you have clarity on your task.
A visionary collaborator. You enjoy working across teams and can set an agenda and get feedback from multiple stakeholders.
COMPENSATION We anticipate the compensation for this Full-Time, non-exempt, position to be $25 - $30 per hour. Exact compensation may vary and will be based on multiple factors, including geography and professional experience. 
BENEFITS No-cost medical insurance for employees (additional plans and options to add dependents available at cost)
Vision and Dental Insurance 
401k benefits after 1 year of employment
Accrued Paid Time Off and up to 17 paid holidays
Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
$50 Friends and Family Discount for Galileo Camps
Priority scholarship nominations for Galileo Camps
Generous parental leave and extensive support with leave planning
Employee Assistance Program, options for life insurance, and more! 
Membership in the Galileo Alumni Community of over 20,000 inspiring changemakers!
WORK LOCATION Bay Area preferred. Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607.
Remote, work-from-home, location is possible in the following states: California, Colorado, Illinois, and Washington.
We are only able to employ candidates who are based in the following states: California, Colorado, Illinois, Massachusetts, New York, or Washington.
SCHEDULE Work hours are anticipated to be 40 hours per week on average, typically Monday through Friday, regular office hours. Occasional weekend work may be required to attend company events.
Qualifications Bachelor's degree preferred, but not required
Minimum of 2 years of experience in an administrative or operations coordinator role. Having worked in summer camps, education or similar organizations is a plus!
Technically savvy – experience with gSuite, Notion, Asana, Salesforce, or other software platforms and/or project management systems.
Ability to prepare detailed reports, manipulate data using pivot tables and basic functions, and maintain databases with high accuracy.
Demonstrated experience in managing long-term projects and handling multiple tasks with overlapping deadlines.
Proven ability to draft clear and effective business communications and maintain comprehensive documentation.
Exceptional organizational and time management skills.
Experience in coordinating with multiple stakeholders to achieve project objectives.
Ready to take on more complex tasks and demonstrate a proactive approach.
Inclusive mindset, with a deep commitment to building diverse environments.
Experience and comfort with soliciting and implementing feedback to improve performance.
At Galileo Camps, we value divergent thinkers who bring many different experiences and viewpoints to the table! We also strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. Additionally, research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to apply only when they match all criteria. If you think you have what it takes to be successful in this role, we encourage you to apply. Additional Information PHYSICAL DEMANDS Occasionally lift and carry up to 30 lbs.
Constantly operate a computer (including typing, reading)
Frequently remain in a stationary position for extended periods of time
Constantly communicate in-person, virtually, and from a range of distances
Frequently remain in a stationary position for extended periods of time, sitting or standing 
Galileo Learning complies with ADA requirements and may provide reasonable accommodations that allow qualified employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. 
Please note that our job description s are a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. In accordance with local and state laws, you may be required to complete certain steps after an offer of employment has been accepted, such as a Tuberculosis (TB) screening, a background check, and mandated reporter training, and/or provide additional documentation for certain roles; this will not affect consideration of any persons' application. On-site employees will also be required to demonstrate that they have been fully vaccinated against COVID-19 unless they qualify for an accommodation/exemption for medical, disability, or religious reasons; this will not affect consideration of any persons' application.
Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
ADDITIONAL INFORMATION During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process. 
COVID-19 All on-site employees will be required to demonstrate that they have been fully vaccinated against COVID-19, unless they qualify for an accommodation/exemption for medical, disability, or religious reasons. Vaccination status will be confirmed only after an offer of employment has been accepted and will not affect consideration of any persons' application. 
EQUAL OPPORTUNITY EMPLOYER Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job description s are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties