Executive Assistant to the Executive Vice President Location Oklahoma City, OK (I- Corridor area) : The Executive Assistant to the Executive Vice President ensures the efficient operation of clerical, secretarial, and administrative functions of the Office of the Executive Vice President including but not limited to coordinating projects and events, budgeting, scheduling, and acting as a liaison with College departments and the general public. The Executive Assistant supports the Executive Vice President in developing and implementing initiatives and achieving College goals. Reports To Executive Vice President What position(s) reports to this position? none Minimum Education/Experience Minimum (2) year's of full-time experience in the following: scheduling, document preparation, filing, multitasking, financing (budgeting, purchasing, and reconciliation), managing resources (personnel and physical), and preparing informational reports. Required Knowledge, Skills & Abilities Proficient organization, communication, persuasion, planning, and time management skills. Ability to draft and prepare professional documents and reports. Ability to work independently with little or no supervision. Positive verbal and written communication skills including proficiency in grammar and spelling. Knowledge of computer software such as Microsoft Outlook, Word, Excel, Access, PowerPoint, and Adobe Acrobat Professional. Ability to interpret data in Excel and ability to create spreadsheets. Organizational skills with attention to detail. Skills to perform multiple tasks efficiently and effectively in a fast-paced environment. Ability and willingness to work beyond the normal 8am to 5pm schedule when required. Mathematical skills necessary to monitor and reconcile budgets and daily transactions, prepare profit/loss statements, and analyze various forms of numerical data. Physical Demands/Working Conditions GENERAL PHYSICAL REQUIREMENTS: Light work: The person in this position may occasionally exert up to 20 pounds of force to move objects. VISUAL ACUITY: This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. PHYSICAL ACTIVITIES: This position requires the person to frequently move about the College's various locations to perform the essential functions of the position. This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents. This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment. WORKING CONDITIONS: This position performs the essential functions in an indoor, office setting. Preferred Qualifications Completion of associates degree or higher with studies in Business, Management, Administration or other related field. Previous experience with a student information system (SIS) and other financial and human resource management systems. Previous experience providing administrative support to a CEO or COO Higher Education experience. Required Training Work Hours 40 hour work week - Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings and weekends. Department Executive Vice President's Office Job Open Date 02/29/2024 Job Close Date Open Until Filled Yes HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript if applicant has a conferred degree. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at , Monday through Friday between the hours of 8:00 AM and 5:00 PM.
