Executive Assistant

Job summary
Performs a wide range of highly diverse and complex assignments of a responsible and confidential natureMonitors access and redirects correspondence on behalf of the executive based on priorities setDirectly supports a VP, CVP, or SVP and interacts with internal and external sources at the executive level
Job seniority: mid-to-senior level
Responsibilities
• Collaborates closely with other administrators, business leaders, and global colleagues• Coordinates and executes output and actions from leadership team meetings• Designs, plans, and executes moderate to large scale meetings and off-sites• Directs administrative activities and develops and organizes procedures• Ensures company procedures are followed and directs questions accordingly• Functions autonomously and works independently on complex and diversified assignments• Handles correspondence, researches and develops reports and budgets, makes decisions on behalf of the executive• May lead moderately complex projects and provide support for budgets• Participates in planning and other business-related meetings• Performs a wide range of administrative and general support duties• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation• Provides support to team members for general administrative needs• Performs routine office duties involving typing, record and file maintenance, data entry, meeting/travel arrangements, etc.
Requirements
• A minimum of 6 years of administrative or related experience• Advanced training or administrative certification is a plus• Ability to exercise independent discretion and handle sensitive and confidential information• Interact with all levels inside and outside the organization along with HQ and global affiliates• Ability to manage multiple priorities and work independently• Ability to understand implications of work and make recommendations for solutions• Demonstrates strong leadership abilities and excellent customer service skills• Requires demonstrated computer skills and use of Microsoft Office• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company• Requires an understanding of the Company's goals and the strategy to attain them