About Us:
We believe in unlocking the full potential of logistics. At our company, we're dedicated to creating a positive work environment where talented individuals thrive. We understand that happy employees lead to increased productivity and commitment. Join our team and you'll receive the support and resources needed to excel in your career.
Position Overview:
As an Executive Administrative Assistant at our organization, you'll play a pivotal role in supporting three Corporate IT senior leaders: the SVP of Global Technology Infrastructure, the SVP of Engineering, Data, and Enterprise Architecture, and the VP of Corporate Systems. You'll collaborate with professionals across the enterprise to achieve strategic objectives. In this dynamic role, you'll be a key partner in the day-to-day administrative activities of these leaders, contributing to their success and the overall efficiency of our organization.
What We Offer:
We strive to attract top talent by offering competitive compensation and a comprehensive benefits package, including full health insurance coverage (medical, dental, and vision), 401(k) retirement savings plan, life insurance, disability benefits, and more.
Responsibilities:
- Manage executive calendars, including updating, communicating changes, and resolving scheduling conflicts.
- Coordinate and schedule meetings, both internal and external, and provide logistical support such as arranging meeting rooms and catering.
- Track and report on various IT process activities, ensuring adherence to timelines and key objectives.
- Assist with travel arrangements and expense report management for executives.
- Participate in confidential meetings and provide accurate transcription and documentation as needed.
- Support the creation of presentations, communications, and reports using Microsoft Office suite.
- Collaborate with team members to organize events aimed at boosting morale and engagement within IT.
- Provide minimal administrative support to the direct reports of the three leaders you support.
- Coordinate with other Executive Assistants within IT and across the company.
- Handle monthly anniversary and birthday lists, as well as maintaining/updating distribution lists.
- Assist with onboarding needs as required.
Requirements:
Minimum Qualifications:
- Bachelor's degree or equivalent related work experience in a dynamic IT organization.
- 2 or more years of experience in an executive support role.
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Ability to multitask effectively and meet deadlines.
Preferred Qualifications:
- Proven ability to work independently and support executives across multiple time zones.
- Strong commitment to maintaining confidentiality.
- Customer service-oriented with a positive demeanor.
- Attention to detail, excellent grammar, and creativity.
- Highly organized with exceptional interpersonal skills.
- Willingness to tackle tasks of all sizes with a can-do attitude.
Join Our Team:
At GXO, we're revolutionizing supply chain solutions for the world's leading companies. Our global team consists of energetic, innovative individuals who make GXO a great place to work.
Equal Opportunity Employer:
We are proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran status, or other protected status.
COVID Safety:
GXO adheres to CDC, OSHA, and state/local COVID safety requirements to ensure the well-being of our employees and customers.
Pre-Employment Requirements:
Candidates who receive a conditional offer of employment may be subject to a pre-employment drug test.
Disclaimer:
The above statements outline the general nature and level of work expected for this role and are not exhaustive. All employees may be required to perform duties outside of their normal responsibilities as needed.
Employment Type: Full-Time
Salary: $ 40,000.00 85,000.00 Per Year
