Document Control Specialist III JOB-******** Anticipated Start Date 5/27/2024
Location Houston, TX
Type of Employment Contract Hire
Employer Info Our client is an American natural gas and crude oil pipeline company with headquarters in Houston, Texas. It is one of the largest publicly traded partnerships and a leading provider of midstream energy services to producers and consumers of natural gas, natural gas liquids (NGLs), crude oil, refined products and petrochemicals.
Job Summary Join our team as a Document Control Specialist, collaborating closely with various departments to coordinate and organize project documentation within our Records Management System. You'll play a key role in ensuring that engineering documentation meets company standards and project deadlines, working with a dynamic team to achieve successful project outcomes. If you have a knack for expediting workflows and thrive in a deadline-driven environment, we encourage you to apply and contribute your skills to our innovative projects.
Facilitate project document management as necessary to ensure the successful completion of all projects related documentation activities. Detailed items shall include: Assist the Project Manager in the establishment of a list of the required project record items at the onset of the project. Initiate the project record effort by ensuring the appropriate guidelines are available, understood, and implemented for the project. Manage the ongoing exchange of project related drawings and documentation. Provide distribution routing of documentation for review, per instructions provided by the Project Manager Finalize the completion of the project record effort by completing, signing, and dating the Project Records Completion Check List, STD.0250 Appendix B. Organize and maintain the storage and archiving of completed project records. Coordinate the availability, reproduction, distribution, and archiving of project documentation. Assist in any audits that may be required and provide documentation to validate any regulatory requirements. Provide assistance in the accessibility of Project documentation by performing the following functions: Provide guidance so to enhance the ability of others to obtain required information through the use of departmentally developed tools and methods. Administrative handling of Project Record Development, including: Receiving Records, Deciding / Consulting with PM on Required Processing, Processing Received Records, Making Project Records (including drawings) Available within the Company's Project Records Repository, and Providing Project Drawings to the Drawing Records Administrator. Skills Required Formal training or equivalent experience in document management software, processes, methods, or systems. Proficient computer keyboarding. MS Excel, MS Word, and MS Access. Drafting Skills using AutoCAD is a plus 5 years relevant work experience in a Project Management / Project Engineering environment. A proficient level of knowledge of the typical content, organization, and format of Engineered Project Documentation. Technical aptitude in the use of reproduction equipment and methods. Professionalism, attention to detail and proactive customer service attitude. Diplomatic and effective communicator in writing and speech. Education/Training/Certifications High School Diploma or Equivalency
