Full job description Business Office Assistant V The 22nd Judicial Circuit-Juvenile Division seeks applicants for a Business Office Assistant V. Candidates must have a Bachelor's Degree in Business Administration, Accounting, or a closely related field. Requires three years of experience in automated accounting, automated timekeeping systems, general ledger tracking, account reconciliations, and personnel/human resource management. Candidates must be at least 21 years of age. Please email resumes to: See and click on Employment Opportunities for complete job description.
REPORTS TO : Business Office Manager
CLASS DEFINITION: Under general supervision of the Business Office Manager, this position performs and supports various accounting and personnel functions.
JOB DUTIES Prepares deposits, determines proper account and logs in appropriate ledgers. Processes invoices, determining proper account to charge expense and prepares appropriate vouchers. Provides a variety of accounting reports using Excel. Prepares payroll exception reports and requests journal entries to properly apply expenditures, and grant expenditures or grant reimbursements, i.e. institution and restitution grants. May submit contracts to City Counselor and Comptroller's Offices for approval and encumbrance of funds. May verify vendors' tax liabilities and business license requirements are met. May prepare and process travel requests, advances and reimbursements. Monitors some grant, general and special fund accounts. Reconciles general ledgers for grants and special funds. Prepares and requests appropriate reimbursements for all grants. Processes institution and restitution program payments and files. May communicate with City Comptroller's Office, City Employee Benefits, funding agencies, and vendors. May communicate with Grant Directors, City Comptroller's Office, funding agencies and vendors. Creates and maintains inventory records and other reports as requested using the Excel program. Maintains the Fixed Asset records and coordinates information with the City Comptroller's Office. May maintain records of equipment purchased with grant funds. May reconcile general ledgers. May assist Assistant Business Office Manager in the hiring process contacting prospective employees, setting appointments and assisting with the application process. May assist Assistant Business Office Manager with arranging pre-employment physicals and drug screens. May assist new employees enrolling in various employee benefits and current employees changing benefits. Typing, ten-key, telephone, mail distribution, filing and paperwork organization. Uses copier and fax. Provides back-up to Business Office Assistants. Provides back up for institution, restitution and grant payments and files. May design forms, reports and templates. Regular and prompt attendance is considered an essential function of this position. Accesses and utilizes City on-line accounting system for accounting information and preparation of on-line requisitions. Other duties as may be assigned. KNOWLEDGE, SKILLS AND ABILITIES : Candidates must have: good knowledge of basic accounting/bookkeeping, general business practices, the ability to communicate effectively with staff, vendors and other City Departments, the ability to accurately use personal computers, Microsoft Word and Excel software, electronic typewriters, and ten-key adding machine.
MINIMUM QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS : Candidates must have a Bachelor's Degree in Business Administration, Accounting, or a closely related field. Requires three years of experience in automated accounting, automated timekeeping systems, general ledger tracking, account reconciliations, and personnel/human resource management. Must be at least 21 years of age. EOE.
Job Type: Full-time
Pay: From $45,604.00 per year
Benefits:
Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Experience:
Customer service: 1 year (Preferred) Ability to Commute:
Saint Louis, MO 63108 (Required) Ability to Relocate:
Saint Louis, MO 63108: Relocate before starting work (Required) Work Location: In person
