AP Specialist JOB-******** Anticipated Start Date 5/27/2024
Location Westlake, TX
Type of Employment Contract Hire
Employer Info They are North America's largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.
Job Summary As an AP Specialist, you will provide high-quality accounting AP functions and outstanding customer service in support of large heavy-civil construction projects. You will process vendor invoices with accuracy and efficiency using our ERP software. This role will operate within a collaborative work environment – working closely with a small group of peers to meet team goals.
Manage the workflow of subcontract invoices. Make sure all required documents are eligible as per contract payment conditions prior to processing an invoice for payment. Communicate and resolve any invoice issues with vendors, procurement teams, and/or other project teams. Collaborate with home office compliance teams to process payments accurately and efficiently. Submit monthly reports of contract invoice statuses to upper management. Enter invoice accruals during month end processes. Complete cost moves as needed. Process Non-PO invoices. Follow company processes, procedures, and internal controls. Identify and communicate opportunities for process improvements as needed. Collaborate with internal and external partners to increase efficiencies within department Skills Required Minimum of 2 year(s) of work experience supporting accounts payable and/or other accounting functions within a professional work environment. Strong knowledge of MS Excel is required. SAP experience preferred. Ability to be flexible and adapt to new processes and procedures to ensure efficiency and excellence in AP processing. Critical thinking and problem-solving skills; the ability to use logic and reasoning to analyze and identify strengths/weaknesses of alternative solutions, conclusions, or approaches to problems. Strong analytical, math, and organizational skills. Ability to understand both functional and end-to-end processes and controls. Excellent customer service and collaboration skills with the ability to connect and build relationships with others both inside and outside of the organization. Ability to work with a high degree of accuracy with minimal supervision in a high-volume environment. Education/Training/Certifications Associate or bachelor's degree is preferred.
