Administrative Technician Location Owatonna, MN : Salary $26.61 - $40.00 Hourly Location Owatonna, MN Job Type Part-time Job Number Admin Tech 05 2024 Department Library Opening Date 05/16/2024 Closing Date 5/30/2024 3:00 PM Central FLSA Non-Exempt Bargaining Unit NA Description THE COMMUNITY WE SERVE: The City of Owatonna is a growing community strategically placed at the crossroads of I-35 and two major US highways, approximately one hour south of the Twin Cities metro area. The community has a commitment to growth, access to services, and quality of life for its 25,000 residents. Click the link below to learn more about the community this position would have the opportunity to be part of and serve. ABOUT THE LIBRARY DEPARTMENT : DEPARTMENT PURPOSE: We believe that libraries are an essential hub in any community. The Library Department creates a better tomorrow by providing a welcoming space supporting the access to diverse educational resources to enhance the quality of life in our community. As an organization, our Purpose is to create a better tomorrow . We are guided in that work by our organization's 3 Core Values: Better Together , Community Stewardship , and Pride in Our Work . In our department, the City's values look and sound like . . . BETTER TOGETHER:
Creating one Library team - it takes all of us Utilizing individual strengths, skills, abilities, and backgrounds while learning from one another Developing programming with other city departments and celebrating each other's successes Working toward shared goals Positively explaining how and why a task is completed to support shared goals COMMUNITY STEWARDSHIP: Working with and building relationships with organizations throughout the community Creating a space, collection, and programming that meets the diverse needs of the community Serving and welcoming all Using taxpayers' money and city resources wisely, efficiently, and effectively PRIDE IN OUR WORK: Going above and beyond to consistently provide prompt and positive customer service to all patrons Holding ourselves to a high standard -we know our collection, keep work areas organized, and show up ready to serve our community Taking satisfaction in the public's utilization and enjoyment of our services and facilities Celebrating our hard work Duties / Responsibilities WHAT YOU'LL DO: The second level in the Administrative Support series. Incumbents are responsible for providing various administrative support duties using technical knowledge of work areas. Responsibilities may include: preparing and providing specific technical information to internal and external customers; maintaining and updating databases; scheduling and coordinating department activities per standard procedures; creating documents and content for the departmental communications; preparing and modifying routine and non-routine reports; taking minutes; and coordinating events. Specifically as the Administrative Technician you will... 1. Initiates, processes, and reviews routine and/or specialized paperwork, forms, reports, data, ensuring completeness and accuracy of information; maintains related records. 2. Prepares and/or enters a variety of information into applicable documents, spreadsheets, documents, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures. Performs basic quantitative and qualitative reviews of data. 3. Responds to requests for information, in person, via e-mail, and over the phone; takes and transmits messages; answers routine questions and provides information; directs visitors to appropriate locations. 4. Performs various clerical duties, utilizing standard office equipment, to include: distributing mail; making photocopies; and scheduling appointments and/or department activities. 5. Drafts and types a variety of business documents, including letters, memos, contracts, and/or other related documents. May record meeting minutes. 6. Monitors and track departmental or project expenses and related budgetary information. 7. Performs other duties of a similar nature or level.
Qualifications ABOUT YOU: A successful candidate will have some or all of the following ... A High school diploma or G.E.D; 3 years administrative support or related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Knowledge of:
Customer service principles; Basic principles and practices in assigned area of responsibility; Office procedures, methods, and equipment; Basic filing and recordkeeping principles; English language, grammar, and punctuation; Data review techniques; Computers and related software applications. Skill in: Composing routine correspondence, memos, forms, and/or other related information; Maintaining files; Providing customer service; Proofreading and editing documents; Utilizing modern office equipment; Processing and reviewing data; Prioritizing and assigning work; Using a computer and related software applications; Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Hours of Work/Physical and Mental Demands This is a part-time position 24 hours/week. Flexibility is important to us and our employees, schedule may vary based on need. To view the full including position specifications and physical demands click here. Agency City of Owatonna Address 540 West Hills Circle Owatonna, Minnesota, 55060
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