Administrative Support Spec Location Greensboro, NC : Classification Information Position/Classification Title Administrative Support Spec Classification Type SHRA Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education Knowledgeable of Microsoft 360, Bachelor's Degree, Required License or Certification Position Overview Primary Purpose of Position Primary purpose of the Administrative Support Specialist is to provide assistance to the Associate & Assistant Athletic Directors, Coaching Staff, and Student-Athletes. This position will complete a variety of administrative tasks including: Process ChromeRiver travel- arrange complex and detailed travel plans, itineraries, and agendas; collect, store and maintain game contracts and hotel agreements; compose and prepare correspondence that is sometimes confidential, and compile documents for travel-related meetings; and ensure correspondence records are maintained and filed in a neatly and organized. Primary Function of Organizational Unit The Intercollegiate Athletics Department is consistent with the mission of the University to provide an intellectual environment where students develop a sense of identification, belonging, responsibility, and achievement that prepares them for leadership and service in regional, national and global communities. The Department of Athletics provides a comprehensive program of intercollegiate competition as an integral part of the total educational experience for all students. The Intercollegiate Athletics Department embraces the principles of competitive excellence, sportsmanship, diversity, ethical conduct, and amateurism while facilitating the academic objectives of student-athletes. The department complies with all conferences and association rules and regulations while ensuring equal opportunity and access for all students and staff who desire to associate with the Intercollegiate Athletics Department without regard for race, color, national origin, gender, age, disability or religion. Work Hours 8 to 5; M-F Key Responsibilities and Related Competencies Required Competency Communication - Verbal/Written Duties Greet visitors as appropriate. Answer phone and handle calls as appropriate. Reviews and generates sensitive and confidential contracts, reports, and correspondence on the behalf of the athletic teams and other duties as assigned. Required Competency Knowledge - Program Duties This position trains new coaches on travel, Procurement Card, and Travel Card policies and procedures for sports as assigned; communicates with coaches on team competition to maintain game contracts & hotel agreements; processes game guarantees; gathers information to create requisitions in AggieMart for various athletic staff including coaches. Follow-up in AggieMart to ensure purchase orders are paid. Monitors submission, routing, and approval process for team travel for various athletic teams. Process and tracks student-athlete activities of travel cards during team travel. Coordinates travel arrangements including airline tickets, hotel reservations, and rental cars to process in ChromeRiver. Audit and complete post-travel forms and submit to appropriate personnel. Prepares requests for and reimbursements of travel. Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules, policies, and regulations. Required Competency Information/Records Administration Duties Establishes, organizes and maintains filing systems. Organizes and coordinates office support activities of daily workflow for Athletics Administrative staff as needed. Review mail and distribute to the appropriate area as needed. Performs computer applications in Microsoft Word, Access database programs, Excel, Adobe Acrobat, AggieMart, and ChromeRiver; and assist staff with these applications as needed. Assist with orders and distribution of office supplies. Provides direction, guidance, and training as necessary in the fulfillment of the travel cards for student-athletes. Position Information Working Title Administrative Support Spec Competency Level Journey Position Number 008049 Recruitment Range $34,200 - $42,700 FLSA Non-Exempt Appointment Type Permanent - Full-time FTE 40 hours/week, 12 months If Time Limited, Appointment Length Organizational Division Compliance and Business Organizational Location Athletics Organizational Unit Atheltics Office Posting Detail Information Posting Number SHRA2408 Open Date 11/03/2023 Close Date 11/18/2023 Special Instructions to Applicant You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more; Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Blue Cross Blue Shield of NC - Health Benefits NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount and more Quick Link
