Administrative Specialist - Extension Location Elk River, MN : This position provides general clerical and administrative support to the U of M Extension Service staff & clients, the Property Maintenance Division, and Sherburne County Administration. Essential Duties and Responsibilities The following duties are normal for this position. These duties are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Serves as initial point of contact for the office; receives, greets and responds to requests of the general public, visitors, program participants, volunteers or clients; receives calls and refers to appropriate staff member; helps maintain schedule for staff; and takes and distributes messages to appropriate parties. Performs a wide variety of clerical office administrative duties, including create, modify, edit and format of electronic documents, brochures, program fliers, posters and correspondence; word processing/typing letters and documents, prepares and provides requested reports regarding programs and participation; directing calls, waiting on customers, providing resource & referral; manages and updates content on the County Extension webpage; create, manage and maintain participant database, electronic and paper files; operate and maintain general office equipment. Assists in planning and arranging for meetings/events and related logistics such as ordering supplies, making travel arrangements, reserving rooms, arranging for food, equipment, and building access; assists with evaluation survey creation and data entry. Develop material and provide support to volunteers, Master Gardeners, and 4-H members and maintains 4-H databases, 4-H Online with enrollment and data entry.
Assists County 4-H Extension educator with county fair preparation, coordination of county fair judges and ordering all supplies (ribbons, stickers, promotional items, etc.) Review, verify, and code expense invoices for approval.
Assist with Administration departmental phone coverage and assist Human Resources with scanning and indexing of confidential documents.
Provide weekly phone coverage and assist with general office duties for the Property Maintenance division.
Minimum Qualifications High School Diploma or GED; AND One year of relevant work experience. An equivalent combination of education and experience.
Computer training or experience to include electronic mail systems and demonstrated proficiency gained from experience working with word processing, spreadsheets and database software with Microsoft Office applications and other specialized software is preferred. Supplemental Information Physical Requirements and Work Environment Must be able to exert light physical effort in sedentary to light work. May involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 50 pounds).
Work is normally performed in an office environment.
Work at the fairgrounds during the County Fair which may involve exposure to mild weather conditions Sherburne County offers a comprehensive benefits package, including:
Medical (employee, employee + spouse, employee + child(ren), or family coverage). Monthly premiums for Employee only coverage are covered 100% by the county. County Contributions to VEBA and HSA plans Employer paid $25,000 Term Life Policy Optional Benefits: Dental Insurance Vision Insurance Additional Supplemental Life Insurance for self, spouse and child(ren) Short-Term Disability Long-Term Disability Flexible Spending Accounts (Health Care Reimbursement and/or Dependent Care Reimbursement Account) Accident Insurance Critical Illness Insurance Hospital Care Insurance Deferred Compensation Plan Annual Paid Time Off accrual of 21 days to start, increasing up to a maximum of 33 days per year. 12 paid holidays Paid Parental Leave On-Site Clinic available to Sherburne County Employees and Dependents covered under our plan. Employee Assistance Program (EAP) Public Employees Retirement (PERA): Part-Time employees working less than 30 hours per week, Seasonal, Temporary and Interns are not eligible for benefits.
