Administrative Professional Sr.

Administrative Professional Sr. (Hybrid) Location Hybrid remote in Atlanta, GA : About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: 1. Students are our top priority. 2. We strive for excellence. 3. We thrive on diversity. 4. We celebrate collaboration. 5. We champion innovation. 6. We safeguard freedom of inquiry and expression. 7. We nurture the well-being of our community. 8. We act ethically. 9. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information The position will serve within the Safety, Health, and Environmental Services group a dynamic team of professionals who assist Georgia businesses (and beyond) on how to keep their employees safe and healthy at work. The SHES program provides training to companies and individuals through continuing education classes run by the OSHA Training Institute Education Center at Georgia Tech, and free consultation services to qualifying GA businesses on compliance with OSHA regulations. Job Summary Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff. Responsibilities Job Duty 1 - Prepare and manage department budget; generate associated reports Job Duty 2 - Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.) Job Duty 3 - Coordinate unit purchasing process; track and manage purchasing activities Job Duty 4 - Originate and process correspondence, reports and other documentation Job Duty 5 - Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems Job Duty 6 - Plan meetings and other events to include scheduling, reservations, arrangements, etc. Job Duty 7 - Make travel arrangements for unit staff management and staff as directed Job Duty 8 - Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures Job Duty 9 - Provide training and ongoing work guidance (may include supervision) to administrative staff members as required Job Duty 10 - Perform other duties as assigned Required Qualifications Educational Requirements High school diploma, GED Certificate or Vocational School Diploma Required Experience Six to eight years of job related experience Preferred Qualifications Demonstrated competency with virtual learning platforms (Zoom, Microsoft Teams), and navigating digital spaces and tools (such as Canvas, Blackboard, Qualtrics, Mailchimp, Eventbrite), and personal communication skills to assist others (via phone, email instructions, or video conferencing) to do so. Detail-oriented with high proficiency in document quality assurance Demonstrated competency working as a self-starter with minimal oversight. Experience with auditing records Experience with professional education settings or life-long learning environments Associate's Degree Knowledge, Skills, & Abilities SKILLS This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Demonstrated skill in use of advanced office and financial related computer applications is required. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu) Other Information Salary range: $24.00 - $26.00 / hourly Location: Hybrid (Atlanta, GA) Job grade: A6 This is not a supervisory position. This position does not have financial responsibilities. No, this position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. Other Information GT benefits include: Retirement plan of either Teacher Retirement Plan (TRS) or Optional Retirement Plan (OPS) Retirement Benefits | Human Resources | Georgia Institute of Technology | Atlanta, GA (gatech.edu) Medical plan options Your USG Benefits | University System of Georgia Vacation (working 100% time) Faculty: accrual 14 hours a month (21 days per year, up to 45 days may be carried over at year-end) Staff: Less than 5 years: 15 days 5-less than 10 years: 18 10 or more: 21 Sick time accrual 8 hours a month (8 days per year, do not expire at year-end) 10 paid national holidays (including Juneteenth) plus Thanksgiving includes off Thursday and Friday, and there is entire week of winter break with a campus shut down which includes 5 business days off paid- depending on calendar year might have Christmas or New Year included, if not, those paid holidays as well) this does not count against vacation time. After 6 months of full-time employment, eligible for Tuition Assistance Program (TAP) After 12 months of full-time employment eligible for Staff Tuition Reimbursement Assistance Program (STRAP) Perks at work - discounts available through various businesses. Enterprise Innovation Institute (EI 2 ) extras: Professional Development budget Monthly cell phone reimbursement (flat rate of $50 or $75) Home Office Internet reimbursement (flat rate of $50) Background Check Successful candidate must be able to pass a background check. Please visit