Administrative Operations Manager - School of Architecture Location Clemson, SC : Work directly with the Director of the School of Architecture (SoA) to coordinate operations for all programs in the SoA. Assist and coordinate with the SoA Director to maintain a complex array of operations, scheduling, travel for all programs and campuses. Provide administrative support to the SoA Director for the annual faculty review process. Provide planning and coordination of all SoA events. Performs other duties as assigned. JOB DUTIES: 40% - Essential - SCHOOL DIRECTOR ADMINISTRATIVE SUPPORT: 1- Coordinate administrative activities for the School Director; maintain master contact lists of faculty, staff, external advisors, etc.; maintain master calendar for the school utilizing University academic calendars and internal program calendars; manage the Director's Outlook calendar. 2- Serve in a liaison capacity on behalf of the School Director with other campus offices, professional associations, industry and alumni. 3. Assist the Director on classroom and studio space allocation and space requests for the SoA. 4. Demonstrate excellent written and verbal communication skills to coordinate internal and external communications. 40% - Essential - SCHOOL DIRECTOR OPERATIONAL SUPPORT: 1- Coordinate faculty and staff meetings and retreats; reserve rooms; help with agenda preparation; send calendar invites; arrange for food during retreats and special meetings. 2- Assist with mailings as required by the Director; maintain a master mailing list. 3- Maintain and manage a calendar of scheduled standing committee meetings and agenda. 4- Provide administrative support for the Tenure Promotion and Review process (TPR) and the University Online TPR management platform. 20% - Essential - EVENT PLANNING: 1- Coordinate with the School of Architecture Director and staff for all SoA events; coordinate catering, room reservations and guest parking for final design reviews, SoA guests and industry partners. 2 - Assist in coordination of Honors and Awards events, student organization events, and other events as needed by the SoA. 3 - Assist in the planning and coordination of student field trips and site visits.
MINIMUM REQUIREMENTS: Education - A bachelor's degree and relevant program experience
PREFERRED REQUIREMENTS: Experience - Administrative and operational experience
RESPONSIBILITIES JOB KNOWLEDGE Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations SUPERVISORY RESPONSIBILITIES Acts as Lead - Acts as a Lead by guiding the work of others who perform essentially the same work. BUDGETARY RESPONSIBILITIES Provides Budget Input - Provides input into the budgeting process, and oversees fund allocation.
PHYSICAL REQUIREMENTS: Stand for prolonged period Sit (stationary position) for prolonged period Walk or move about Use hands or feet to operate or handle machinery, equipment, etc Ascend or descend (i.e. stairs, ladder) Position self to accomplish task (i.e. stoop, kneel, crawl) Communicate, converse, give direction, express oneself Recognize or inspect visually Move, transport, raise or lower Extends hands or arms in any direction Perceive, observe, clarity of vision
WORKING CONDITIONS: No Work Conditions
WORK SCHEDULE: Standard Hrs: 37.5
COMPENSATION INFORMATION Expected Salary Range: ($37,860 - $52,000)
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
ESSENTIAL PERSONNEL LEVEL Normal Operations Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION: Clemson, SC
APPLICATION DEADLINE: May 12, 2024
MILITARY AND VETERAN: MILITARY EQUIVALENCY: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties. VETERAN PREFERENCE: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources. To claim Veteran Preference for qualifying positions, email upon submission of your application.
CLOSING STATEMENT: Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
