Department: Curriculum & Instruction Job Title: Administrative Assistant for Curriculum & Instruction Reports to: Assistant Superintendent Essential Job Functions
Performs a wide variety of duties to assist the Assistant Superintendent and Academic Services Team in implementation of long-term and short-term district goals and foci to all staff, students and parents
Assistant to Assistant Superintendent Prepares travel/staff development forms Schedule appointments, setup meetings, trainings, and workshops called by assistant superintendent Manages mail, screens and routes materials according to subject Makes sure all correspondence/questions from and for principals, teachers, staff, students, parents and community are addressed Gather, compile and prepare annual field trip requests and projections from schools Gather, compile and prepare annual fundraiser requests and projections from schools Prepare reports/presentations concerning the district for the Board meetings, trainings, and/or workshops Design and/or order office, staff development, staff appreciation and student supplies and awards for the district Collect, compile and prepare district textbook and resource projections reports and analysis of budgeted needs; maintain textbook budget/files Order and distribute textbooks and resources Research educational companies, gain quotes, negotiate pricing for supplies, textbooks, teacher resources and presenter contracts Organize and compile Academic Services Team annual projected budget request Monitor Academic Services Team budget and expenditures Assist with the ordering of supplies and/or resources, submitting workorders and technical support requests for the Alternative Learning Program Organize contracts for speakers, presenters and trainers for workshops and professional development Annual Convocation - assist with the organization of the event from setup to breakdown; confirm the speaker; design and print the program agenda; and staff back to school gifts Maintain and manage all district travel/professional development and field trips Attend meetings and takes minutes when necessary Maintain calendar of events for the Academic Service Team members Assist parents with school related concerns, offer educational resources, partnership information and refer to proper personnel for resolution Create walkthrough summary reports and forms Maintain school textbook /teacher resource inventories Collaborate with district departments to enhance school environments Assist with all testing and accountability responsibilities including attendance at all testing and accountability training creating, organizing, and submitting, testing and accountability reports and information in a timely manner Additional Duties Meet with department directors regularly, to discuss smooth operations of department specific programs, events, workshops, and trainings. Enter purchase orders for all supplies/refreshments for afterschool and summer camp programs Organize and sort supplies Mail Duty (monthly) Performs additional duties as assigned by supervisor(s)
