We are searching for a brilliant Administrative Assistant | University of Wisconsin Madison to join our energetic team at University of Wisconsin Madison in Madison, WI.
Growing your career as a Full Time Administrative Assistant | University of Wisconsin Madison is an incredible opportunity to develop exceptional skills.
If you are strong in cooperation, negotiation and have the right commitment for the job, then apply for the position of Administrative Assistant | University of Wisconsin Madison at University of Wisconsin Madison today!
Job Summary: The Department of Materials Science and Engineering (MSE) is currently recruiting for the position of Administrative Assistant III. This position will be responsible for managing the day-to-day operations of the department as well as compilation of data and trends for the department. Along with operational duties, Administrative Assistant assists with planning department events, which include space reservations, ordering of food and handling any travel arrangements. This position involves providing administrative support to the Department Chair, Department Administrator, and other staff. The person hired in this position will also provide support for the Department to assist with meeting its core priorities, as well as its educational and research missions. The position will require excellent organization skills, the ability to multi-task across a wide variety of Department needs, and outstanding communication skills to facilitate positive, respectful, and independent interactions with a very diverse array of customers and stakeholders.
Responsibilities: Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. 35% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 25% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums 5% Prepares and audits complex records, edits documents, and reviews work done by others 5% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures 20% Provides administrative support to the Department Chair, Department Administrator, and other staff Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education: Preferred
H.S. Diploma
No Degree Required. An Associate's or Bachelor's Degree is preferred
Qualifications: Required skills:
1 year required, 2 years preferred, working as an administrative assistant, receptionist, or events coordinator or related position.
Knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Google Shared Drive.
Well-qualified applicants will have the following preferred experience:
-Knowledge of policies and procedures related to travel, purchasing, and event management is preferred.
-Higher Education experience is preferred.
-Exceptional customer service skills. Ability to build and maintain effective working relationships with colleagues.
-Excellent time management skills and ability to work quickly and accurately under pressure in a fast paced, deadline-oriented environment.
-Detail oriented with excellent organizational skills.
-Ability to work both independently and in a team environment to manage and coordinate multiple complex projects and programs.
-Must be able to exercise superior judgment and skill in handling sensitive and confidential matters. Must possess excellent communication skills in order to handle inquiries with diplomacy and tact.
-Proficiency in making a wide variety of decisions, analyzing situations and exercising good judgment.
-Self-motivated and proactive working style, personable and welcoming attitude and proven ability to collaborate effectively.
Work Schedule: Monday - Friday 8-4:30
Work Type: Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration: Ongoing/Renewable
Salary: Minimum $20.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
How to Apply: To apply for this position, click on the Apply Now button (jobs.wisc.edu, search for 284506). Applicants will be asked to upload a resume and cover letter.
Contact: Cynthia Rothwell
View email address on main.hercjobs.org View phone number on main.hercjobs.org
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title: Administrative Assistant III(AD003)
Department(s): A19-COLLEGE OF ENGINEERING/MATERIALS SCIENCE & ENGR
Employment Class: University Staff-Ongoing
Job Number: 284506-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
Connections working at University of Wisconsin Madison
Benefits of working as a Administrative Assistant | University of Wisconsin Madison in Madison, WI:
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