Administrative Assistant - Legal Services Location Ocean Springs, MS : Administrative Assistant - Legal Services Singing River Health System Hospital - Ocean Springs | Full-Time | Monday-Friday (8:00am-4:30pm) | 3109 Bienville Blvd Ocean Springs, Mississippi, 39564 United States Position Overview: The Administrative Assistant manages the office of the Medical Staff Peer Review in a highly professional manner in full accordance with prescribed Singing River Health System policies and procedures. He/She is responsible for completing clerical/administrative duties, as well as organizing and managing work flows, agendas, and calendars. The Administrative Assistant must be able to handle all matters in a confidential manner; must display a pleasant demeanor; and must work with people in a tactful, diplomatic manner. He/She must be able to work under pressure to meet deadlines; must be proficient at managing multiple tasks; and must have excellent written communication skills including writing, editing, and transcription of dictated materials. Expectation is for all performed duties to be in accordance with Singing River Health System procedures and policies, accreditation organization, and governing guidance and publications for health care employees
DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this intends to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks performed as assigned.
Education: High school graduate or equivalent required. Two (2) years of courses in Secretarial Science or Business Education preferred. License: N/A Certifications: N/A Experience: Must have at least two (2) years' experience in an office assistant or secretarial position within the last four (4) years. Office manager experience preferred. Reports to: Medical Staff Peer Review Manager Supervises: None
Physical Demands: Work is mainly sedentary: involves sitting most of the time with regular requirements to move about the office, move about the facility, and to travel to another facility within the SRHS service area. Work involves exerting a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Work involves using repetitive motions: substantial movements of the wrists, hands, and/or fingers while operating standard office equipment such as computer keyboard, copier, and 10-key. Work involves being able to perceive the nature of sound at normal speaking levels with or without correction; the ability to make fine discriminations in sound. Work requires close visual acuity and the ability to adjust the eye to bring an object into sharp focus, i.e. shift gaze from viewing a computer monitor to forms/printed material that are closer to compare data at close vision. Work may sometimes require more than an eight (8) hour day and may require attendance at evening meetings. Mental Demands: Must demonstrate keen mental faculties/assessment and decision making abilities. Must demonstrate superior communication/speaking/enunciation skills to receive and give information in person and by telephone. Must demonstrate strong written and verbal communication skills. Must possess emotional stability conducive to dealing with high stress levels. Must demonstrate ability to work under pressure and meet deadlines. Attention to detail and the ability to multi-task in complex situations is required. Must have the ability to maintain collaborative and respectable working relationships throughout SRHS and other organizations. Special Demands: Must have basic skills in Microsoft Office applications to include: Word, Excel, and PowerPoint. Must be able to operate transcription equipment. Must demonstrate a willingness and ability to adjust priorities and be highly adaptable to change. Must present him/herself with a polished and professional demeanor at all times. Job requires traveling throughout the SRHS service area - with the employee providing his/her own transportation. Must have a valid driver license.
