Total Number of Openings1Provides administrative or office support to non-executive employees, departments, or functions.Performs work of medium complexity and may assist on projects. Receives close supervision only on non-routine and critical aspects of work. General knowledge of Chevron policies and processes.Administrative Assistant for GM of Enterprise Process SafetyAdministrative Assistant for General Manager of Enterprise Process Safety within the Asset Performance & Process Safety Team (APPS) in Oil, Products & Gas. Will support the General Manager and their team.Responsibilities for this position may include but are not limited to:Provides general administrative support including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, event/meeting planning coordination, invoice tracking and order office supplies, file maintenance, catering, etc.Coordinates domestic and international travel plans and documents as required.Maintains records of all office business expenses (Procard and T-Card), track expenditures through the year, research discrepancies, maintain organization charts, and address distribution lists.Manage and provide structure to team collaboration tools and be fluent in Microsoft applications. This includes developing and managing SharePoint materials, MS Teams Channels, etc. This also includes managing system security groups to ensure accessibility of data and data accuracy.Ability to work with financial data systems such as SAP in order to generate targets reports and create summary materials from those reports. Ability to create simple visualizations of the associated data and explain exceptions.Act as a team SME for procurement related systems such as Smart by GEP. Help manage Enterprise Process Safety related 3rd party contracts, spend and forecastsAssist in Enterprise Process Safety team business plan developmentCoordinates all logistics for office moves and assists in the onboarding and off-boarding of employees.Lead coordination of team building and other Enterprise Process Safety events.Acts as back-up for other Administrative Assistants, as needed.Special projects, as needed.Required Qualifications:HS Degree or EquivalentMinimum of 5 years administrative experience, preferably at the senior level.Demonstrated proficiency in the Microsoft Office Suite (Teams, Word, PowerPoint, Excel and Outlook) and SharePoint.Strong communication skills. Ability to communicate clearly and professionally both internally and externally in a clear, concise, and effective manner.Ability to work collaboratively with other admins in the APPS team in a profession mannerAbility to plan, balance and multi-task job responsibilities based on business needs; approach work proactively to maintain a high level of accomplishment.Punctual, dependable, and able to work with minimal supervision.Responds and follows up in prompt and efficient manner.Strong interpersonal skills.Preferred Qualifications:BA or BS preferred.Chevron experience desired.Proficiency in SAP and Ariba.Ability to interface effectively with all levels of a diverse workforce.Interest and/or familiarity in Lean Six Sigma.Ability to think critically about data.Data analysis and reporting.Event planning/ project management experience.Must effectively demonstrate the Chevron Way Values and behaviors in all aspects of their role.Regulatory Disclosure for US Positions:Chevron is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at ****** .Chevron participates in E-Verify in certain locations as required by law.
