Job Title: Administrative Assistant
Job Designation
The Administrative Assistant performs a variety of routine administrative and clerical functions. Completes daily assignments under general supervision in support of one or more administrative teams.
Job Core Responsibilities
Performs routine administrative and clerical functions under general supervision; monthly credit card expense reports, create purchasing requisitions in SAP for Carbon plant, sort and distribute all mail and correspondence and code and process invoices for payment.
Screens incoming calls and correspondence; using independent judgment as needed.
Greet all Carbon facility visitors and complete visual compliance screening on all visitors. Assure all visitors are safety compliant.
Manage Danville site employee badge program.
Create SAP accounts for employees.
Assist in employee engagement activities.
Maintains office supplies; checking stock, placing and expediting orders and verifying receipt of supplies.
Provide tasks such as typing, filing, copying, scheduling appointments and answering phones.
Sets up interviews, meetings and events; manages conferencing by reserving rooms, facilitating conference calls and providing audio visual equipment.
Operates a variety of standard office equipment in performance of duties; troubleshooting routine problems or initiating service calls as necessary.
Other responsibilities as assigned. Regular, consistent and punctual attendance is required. May need to work nights and weekends, variable schedule(s) and additional hours as necessary.
Job Specifications
Education: Desired associate degree in Secretarial Science or Business Management or equivalent relevant education and or work experience that will allow successful performance of job expectations.
Years' Experience: 1-3 years of relevant experience
Skills :
Demonstrate administrative and customer service skills
Strong attention to detail, good organizational skills and the ability to prioritize with changing situations
Ability to recognize and solve typical problems and select solutions from established options
Good interpersonal, written and oral communication skills to drive tasks to completion
Proficient in Microsoft Office Suite
Employment Type: Temporary
Salary: $ 16.00 Per Hour
