We are hiring a hardworking Administrative Assistant II | University of Wisconsin Madison to join our elite team at University of Wisconsin-Madison in Madison, WI.
Growing your career as a Full Time Administrative Assistant II | University of Wisconsin Madison is a terrific opportunity to develop vital skills.
If you are strong in innovation, persuasion and have the right drive for the job, then apply for the position of Administrative Assistant II | University of Wisconsin Madison at University of Wisconsin-Madison today!
Job Summary: The Department of Medicine is recruiting an Administrative Assistant to provide administrative support for the Education team. Reporting directly to the Assistant Director of Education, the Administrative Assistant will support the Vice Chair for Education, the Director of Education Innovation and Scholarship, the Residency Program Director, and other members of the leadership team.
The incumbent will coordinate logistics for meetings and will facilitate effective communication between education team members and others within and outside DOM. Responsibilities include scheduling meetings, purchasing food and supplies, booking travel, submitting reimbursements, and providing administrative support for committees.
The individual hired will interface regularly with faculty, staff, trainees, and students. Successful candidates will have outstanding organizational skills, attention to detail, excellent communication skills, flexibility, and the ability to prioritize multiple competing demands. They will need to work independently, manage confidential information, and provide excellent customer service. A high level of professionalism is required.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision 35% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 15% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education: Preferred
H.S. Diploma
Qualifications: One year of previous administrative support experience required
Proficient in Microsoft Office and Google Suite required
Experience working in a health care environment or academic medical center preferred
Work Schedule: Monday - Friday between the business hours of 8am-5pm. The exact schedule will be determined at the time of hire.
Work Type: Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration: Ongoing/Renewable
Salary: Minimum $20.00 HOURLY
Depending on Qualifications
The starting pay rate for the position is $20 per hour but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ().
Additional Information: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply: At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role, we encourage you to apply.
The Department of Medicine and the University of Wisconsin-Madison are committed to fostering diversity. We encourage applications from potential candidates of all race, class, gender, sexuality, ability, nationality, religion, and other group identities.
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience as it relates to this role. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact: Allison Ishizaki
View email address on main.hercjobs.org
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title: Administrative Assistant II(AD002)
Department(s): A53-MEDICAL SCHOOL/MEDICINE/MEDICINE
Employment Class: University Staff-Ongoing
Job Number: 284759-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
Connections working at University of Wisconsin Madison
Benefits of working as a Administrative Assistant II | University of Wisconsin Madison in Madison, WI:
? Excellent benefits
? Company offers career progression opportunities
? Competitive salary
