We are looking for a driven Administrative Aide to join our diverse team at Michigan Technological University in Houghton, MI.
Growing your career as a Full Time Administrative Aide is a remarkable opportunity to develop exceptional skills.
If you are strong in critical thinking, communication and have the right determination for the job, then apply for the position of Administrative Aide at Michigan Technological University today!
Administrative Aide Job No: 23220
Department: Human Resources
Work Type: Union
Location: Lakeshore Center (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Human Resources, Office/Clerical Support
Department: Human Resources To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at View phone number on jobs.institutedata.com or View email address on jobs.institutedata.com.
Job Description Summary
Human Resources Customer Support performs a wide range of administrative support related tasks that contribute to the overall smooth operations of diverse HR functions while remaining flexible, proactive, resourceful, and professional. This department positively represents the University by providing outstanding customer service when responding to the needs of campus clients and external contacts.
Essential Duties & Responsibilities (other duties may be assigned)
1. Provide administrative support for daily HR functions including answering phones and directing non-routine questions; receive and route mail; manage email accounts and request tracking system; compose routine correspondence; draft replies to non-routine inquiries.
2. Greet and assist customers in a friendly, courteous manner
3. Receive, process and maintain forms related to HR.
4. Independently research and resolve problems associated with HR.
5. Build and maintain packets for New Husky Orientation including but not limited to benefits, payroll and/or employment eligibility verification
6. Calculate and track RSVP points and eligibility, leave balances and process any necessary adjustments or payouts
7. Review and update HR forms and website information to ensure accuracy
8. Process print requests
9. Complete Benefits and/or Payroll deduction adjustments
10. Maintain and update permanent, confidential Employee files
11. Data enter and maintain employee records in Banner
12. Complete internal and/or vendor audits
13. Run Banner reports related to HR.
14. Assist in the biweekly data entry for multiple processes
15. Be knowledgeable about the organization and business of MTU Human Resources and act as a backup to support all areas
16. Be knowledgeable of regulations including but not limited to Federal, State and local taxes
17. Create M-numbers and User ID's in Banner
18. Process Visitor Access Forms
19. Review, track and data enter employment forms as needed.
20. Collect the appropriate materials and sign-off on I-9 forms for new employees while tracking and communicating progress with departments
21. Work with the employment representative to process and track background checks for new employees
22. Track and support function with the faculty Review, promotion and tenure process
23. Provide support for the Campus & Community Welcome Program which include but are not limited to: coordination of schedule, greet and welcome upon arrival and preparation of materials
24. Review EPAF edits and process those ready to be applied
25. PageUp support role for academic and staff employment
26. Analyze and enter data in the Banner system from all status forms which include but are not limited to: Position Authorization Forms, Employee Status Change Forms and Short-Term/Casual/Seasonal Employment Authorization Forms
27. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
28. Integrate safety practices into daily activities
29. Assist with special projects, functions and events
30. Other duties as assigned
Required Education, Certifications, Licensures (minimum requirements)
High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired Required Experience (minimum requirements)
Four years office/clerical experience Four years of proven high-quality customer service experience Four years' experience using personal computers including Microsoft Word and Excel Desirable Education and/or Experience
Familiarity and experience with Banner Experience creating forms Experience working with people from multiple countries and cultures Required Knowledge, Skills, and/or Abilities (minimum requirements)
Excellent interpersonal, customer service and written/oral communication skills Demonstrated willingness and ability to learn and follow instructions Demonstrated ability to work effectively with frequent and multiple interruptions Demonstrated ability to simultaneously work on multiple projects Demonstrated knowledge of proper grammar, spelling, and punctuation Demonstrated excellent attendance record Demonstrated ability to be flexible and adapt to changing priorities Demonstrated ability to work as a member of a team and contribute to the overall smooth operation of an office Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff Demonstrated commitment to contribute to a safe work environment Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty and staff Desirable Knowledge, Skills, and/or Abilities
Familiarity and experience with Human Resources functional responsibilities. Language, Mathematics and/or Reasoning Skills
Work Environment and/or Physical Demands
Required Training and Other Conditions of Employment
Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.
Required University Training:
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Annual Title IX Training
Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.
Other Conditions of Employment: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities
Full-Time Equivalent (FTE) % (1=100%)
1.00
FLSA Status
Non-Exempt
Appointment Term
12 months
Shift
1st Shift
Pay Rate/Salary
Contractual. External candidates will receive the minimum amount ($17.00/hr).
Title of Position Supervisor
Manager of Human Resources Information Systems
Posting Type
Internal and External Posting
Dependent on Funding
No
Special Instructions to Applicants (if applicable)
UAW Posting 08/18/2023 - 08/24/2023
External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates. Additional Information
Your references should include the contact information for at least three (3) professional references. Required Education, Certifications, Licensures* (minimum requirements)
Advertised: 18 Aug 2023 Eastern Daylight Time
Applications close: Benefits of working as a Administrative Aide in Houghton, MI:
? Excellent Benefits Package
? Continuous Learning Opportunities
? Leading Industry Pay
