Accounting/Administrative Assistant

Position Summary: This is a full-time position with hours from 8 AM to 5 PM, Monday-Friday. Tasks:  Promptly answer incoming calls with proper telephone etiquette; determine purpose of calls, and forward calls to appropriate personnel or department. Ensure thorough messages are taken when personnel are unavailable. Greet all visitors, including field personnel. Determine the nature of business and notify employees that a visitor has arrived. Open and distribute incoming mail and packages. Scan and file invoices in appropriate PM folders. Manage inventory of office supplies and break room supplies. Stock copier with paper and ink cartridges. Schedule maintenance on office equipment and office grounds as needed. Ensure proper filing of pertinent documents.   Collect company vehicle mileage for documentation. Properly scan and organize documents (including, but not limited to insurance certificates, W9's, owner billings, lien waivers, invoices, etc.) Initiate and ensure completion of outstanding IT issues with our 3 rd party IT provider.  Run miscellaneous errands as requested. The above tasks are not a comprehensive listing and may alter from time to time based upon the needs of the organization. Data entry includes invoices, insurance certificates, lien waivers, etc. Produce new and maintain current Excel worksheets with imported data from accounting software. Skills: Must be highly organized with great attention to detail. Must be proficient in Microsoft Excel Must be able to effectively communicate verbally and written in a professional manner. Must have the ability to listen and understand information and ideas presented through spoken words and sentences. Ability to access and initiate things independently. Experience :
No formal education required, but professional office experience will be given precedence.