Full job description Posting Number: R0005734
Location: Salem Campus
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ABOUT WILLAMETTE UNIVERSITY
Willamette University is a nationally-renowned private liberal arts university with graduate programs in business, law, data science, and fine arts. Founded in 1842, Willamette is the first university established in the western U.S. located in the heart of the PNW. Campuses are located in both Salem and Portland, Oregon close to the Oregon Coast, Cascade Mountains, and vibrant cities of the Pacific Northwest.
The university motto, "Not unto ourselves alone are we born," captures the essence of this distinguished university. It speaks to the commitment to community service, to the extraordinary collaboration between faculty and students, and to the tradition of service and civic engagement that is typical of Willamette alumni.
Willamette University provides a highly-valued, well-rounded, and comprehensive benefits package to employees: Benefits Summary
If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, or call us at .
Instructions for Applicants:
Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments - listed at the bottom of the page - must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.
Position Summary:
This position serves as primary front desk receptionist and initial point of contact with visitors to the Hallie Ford Museum of Art. This position provides information to visitors, answers telephone calls and email inquiries, and handles admission and store sales.
Duties and Responsiblities: Answers phone calls and emails, takes messages and distributes information in an accurate and timely manner. Welcomes visitors and guests in a helpful and courteous manner.
Provides information to visitors of the Hallie Ford Museum of Art: directs visitors and guests to appropriate galleries and/or services; maintains knowledge of permanent and temporary exhibitions; answers general questions; refers inquiries to appropriate staff or, in their absence, handles inquiries, referrals or problems as they arise; provides individual assistance to groups and individuals with special needs (disabled, children, seniors, etc.). Provides information to out-of-town visitors about University, city, and regional points of interest.
Handles admission and store sales: collects money and prepares receipts. Monitors inventory. Fulfills online orders. Proactively ensures store displays are well-maintained.
Collects visitor data required for reporting purposes.
Maintains pamphlet/information files for distribution to visitors such as lure brochures, membership brochures, calendar of events, etc.
Handles group reservations: books school and group tours of permanent and temporary exhibitions.
Provides clerical support to staff for special projects as needed.
Individuals in the Receptionist position are expected to cover absences for the other.
Individuals in this position are expected to cover occasional weekend and evening events.
Safeguards the confidentiality of departmental or office administration by exercising discretion in communicating information to faculty, students, staff, visitors, patrons and handling departmental records and files, personnel actions, performance evaluations, merit, and similar confidential materials.
Attends staff meetings as scheduled.
Each receptionist is expected to cover absences for the other.
Performs other essential duties as assigned. Minimum Qualifications: High school education or GED equivalent.
Minimum of two years of experience as a receptionist/administrative assistant AND/OR equivalent education and experience .
Preferred Qualifications Retail sales experience
Knowledge of Past Perfect software Typical Work Schedule
This position is part-time, approximately 15 hours per week.
Salary: $16.57/hour
You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:
Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
Current Resume Applications will be reviewed on a rolling basis as received until the position is filled. Incomplete applications will not be considered.
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.
BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.
REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.
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