Finance Associate

Full job description Organization: Project Homeless Connect Washington County
Position: Finance Associate
Status: Full Time (40 hours per week)
Reports To: Executive Director
Compensation: Starting at $62,000 Annual
Benefits: 80 hours PTO, 40 hours Paid Sick Time, 10 paid holidays, Simple IRA with
3% match. Medical, Dental, Vision (employee only)
Location: Hillsboro, OR
Position Closes: Open Until Filled
Project Homeless Connect Washington County (PHC) , a nonprofit serving those experiencing
homelessness in Washington County, is seeking an individual passionate about serving the
vulnerable in our community to join our team. As a Finance Associate, you will play a crucial
role in our mission, ensuring that our financial resources are effectively managed to support our programs and services. PHC serves the community of Washington County by providing a
multifaceted approach towards serving those affected by homelessness. Our vision is to
cooperatively develop a high-quality, fully integrated system of services and support that
responds to the needs of those struggling in our community. Our success depends on knowing
everyone as individuals and meeting them where they are at. We know there are many
complex reasons someone may be experiencing homelessness. We aim to reduce their stress
and provide basic needs and services through various programs. We operate a Day Center,
Outreach Team, and Temporary Emergency Shelters and coordinate collaborative one-day
events that provide critical services.
Why Work with Us? PHC encompasses our values of Community, Hope, Empowerment, &
Compassion in serving our guests and staff. As a member of our team, you will be part of a
supportive and inclusive work environment that values your contributions and supports your
professional growth. Our staff are driven by their passion to make a meaningful impact in our
community. We strive to foster an environment of inclusiveness and support staff in their
strengths. We value an open, transparent environment and welcome contributions from each
staff member. Project Homeless Connect has an organizational commitment to equity and
inclusion and to ensure that programs and staff culture are equitable in both access and
outcomes regardless of race, ethnicity, faith, culture, language, disability, gender, gender
identity, sexual orientation, or family status. Project Homeless Connect is committed to
pursuing effective strategies and devoting dedicated time and resources at every level of the
organization to address disparities based on identity and to applying an equity lens to all
decisions, programs, and policies. PHC works to promote within and offers growth
opportunities.
Position Overview: In this pivotal role, you will collaborate with the Outsourced Controller to
prepare budgets and financial reports, offer to create procedures, manage accounting records,
handle payments, and prepare payroll documents. Your responsibilities will include ensuring
compliance with program teams. Your role will also encompass the following functions:
Qualities seeking: The essential skills required for this position are:
o Team Collaboration
o Communication Skills
o Detail Oriented
o Accuracy
o Thoroughly review your work and the work of others.
o Understands that everything is fixable except those issues that have not been
brought to the attention of others.
o Compliance with the processes
o Ability to multitask in a sometimes fast-paced environment.
o Enjoys learning new things.
o The company is willing to invest in your growth and education.
o Take ownership of tasks
o Deadline orientated.
o Has an eagerness to expand knowledge and learn new things, including software.
o Abilit to a lot of questions.
o Our motto is that the only foolish question is the question that is not asked.
o Welcomes suggestions to streamline processes.
o Sense of humor
Request some familiarity with the following tasks:
• General Financial Responsibilities o Review, streamline, and update accounting policies, procedures, and controls. o Payroll processing: ? Process payroll for the organization.
? Process employee deductions and reimbursements.
? Enter the Payroll Journal entry into the accounting system.
? Transfer funds into FSA Accounts bi-monthly.
o Manage vendor relationships. ? Maintain vendor records with current information (i.e., W9, EFT)
? Reconciliation of specific vendor expenses.
o Purchase Order tracking: ? Tracking missing documents and following up with employees to ensure they
o Accounts Payable: ? Provide financial support to the Project Homeless Connect Team by
receiving, reviewing, and processing bills/receipts/POS and required specific
grant documents.
? This included confirming all receipts comply with financial policies and grant
policies.
? When necessary, monitor transactions and track down missing receiptsrelated to company credit cards.
? are captured for reimbursement of grants.
o Check Disbursement: ? Point of contact regarding disbursement of checks
o Accounts Receivable:
? Responsible for depositing all donations and In-Kind donations, transferring
funds collected through third-party sites, and entering the accounting system
on time.
o Reconcile General Ledger Accounts ? Work with an Outsourced Controller to reconcile bank accounts, credit cards,
FSA accounts, Line of Credit, and vendor accounts.
o Support Outsourced with the Organization's overall tasks and Audits
Minimum Qualifications: An associate degree in accounting is highly preferred, or at least five (5) years as a bookkeeper in a similar field.
3+ years of progressive experience with a focus on a team environment. Familiarity with GAAP standards and requirements. Some experience with payroll. Intermediate to advanced Excel skill level is required. Proficiency with Google Drive. Working knowledge of QuickBooks Online o Requires aptitude to learn new software as we transition to Sage.
o We will offer detailed training on new programs.
Organized and detail-oriented, related to a multi-program environment. Ability to work effectively with people of varying racial, ethnic, cultural, educational, and socio-economic backgrounds.
A valid Oregon driver's license and insurance. Experience Preferred: Experience managing automated accounting systems and familiarity with nonprofit accounting systems preferred.
Understanding of the effects of oppression and discrimination against communities of color, people with disabilities, and the LGTBQIA2S+ community, and a recognition of how systemic
inequities can lead to people from marginalized groups experiencing homelessness at a
disproportionately higher rate.
Willingness to embrace and actively support the unique culture and values of Project Homeless Connect with a demonstrated commitment to anti-racist practices.
Receptive to feedback; interested in teaching and learning from others; open to modifying systems/processes to be more efficient and accessible to staff.
A team player who can manage staff by providing coaching and support, delegating, communicating clear expectations, and addressing issues quickly and compassionately.
Detailed oriented, ability to multitask, meet deadlines, think strategically, and maintain asense of humor. Ability to adapt to different situations daily. Criminal Background PHC understands that those in recovery may have backgrounds they are not proud of and do
not represent who they are today. Items that may appear on a background check are not
automatic grounds for refusing to hire. Please disclose anything you would like us to be aware
of before the background check is completed so we can talk through any situations that may
arise. Candidates will be chosen on an individual basis.
To Apply: Please send the following to: A chronological resume without a personal photo A cover letter that states your background, skills, and abilities to align with this position. Thank you for exploring an opportunity to be employed with us!
PHC values diversity in its workforce and is an equal-opportunity employer. BIPOC candidates
are encouraged to apply.
In order to provide equal employment and advancement opportunities to all individuals,
employment decisions at PHC will be based on merit, qualifications, and abilities. PHC does not
discriminate in employment opportunities or practices on the basis of race, color, religion, sex,
sexual orientation, gender identity, national origin, age, disability, or any other characteristic
protected by applicable law.
PHCWC partners with a wide variety of for-profit and nonprofit organizations, including
churches and religious organizations, large and small businesses, and government. Partnerships
might include direct engagement, receipt of goods and services, rental spaces, and/or
endorsements and advertising.
Job Type: Full-time
Pay: $62,000.00 per year
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Experience level:
3 years Schedule:
8 hour shift Day shift Monday to Friday Work setting:
In-person Office Ability to Relocate:
Hillsboro, OR 97123: Relocate before starting work (Required) Work Location: In person