Location: Chicago, IL Job Description: Manages daily operations and coordination of special projects for the Center for the Art of East Asia (CAEA). Provides guidance to CAEA students, staff, and faculty. Supervises two full-time staff as well as student research assistants. Meets regularly with staff to discuss goals, performance, workload, and professional development. Trains staff and faculty on policies and procedures, compliance, and office protocols. Develops and implements best practices. Creates manuals and standard operating procedures to ensure continuity and smooth workflow. Serves as primary organizer of CAEA programs, including conferences, symposia, and workshops. Manages logistics, registration, promotional materials, catering, reimbursements, vendor negotiation, etc. Develops content and maintains distribution of the Centerâ™s websites, newsletter, and social media platforms. Organizes CAEA Steering Committee meetings, prepares agendas, and takes minutes and communicates between Steering Committee and staff. Manages Center budget. Oversees faculty spending, monitors expenses for allowability, reconciles expenses, and manages contracts. Tracks spending, recommends cost-saving measures, and provides budget forecasting evaluation. Conducts variance analysis and ad-hoc reporting. Recommends and implements short- and long-term budget plans. Manages post-award activities, including budgets, finances, collecting data, grant reporting, responding to agency inquiries, filing for extensions, etc. Collaborates with divisional grant staff, foundation relations/development, and partner institutions; collaborates with URA as needed. In coordination with the Director of CAEA, Chair of the Department of Art History, and development staff in the Division of Humanities and the University, researches and writes grant applications to foundations and other entities to develop the Centerâ™s projects and activities. Assists the Center Director, Chair of the Department of Art History, and development staff in the Division of Humanities and the University to raise funds to support the Centerâ™s projects and activities. Manages the academic appointment process for postdoctoral scholars, visiting scholars, student fellowships, travel grants, and other associated activities related to the Center. Works with library staff and Art History faculty to develop the holdings of East Asian art books and other types of research and educational materials, including electronic and digital versions. Collaborates with Director to generate new CAEA projects and works with faculty to identify opportunities for student research, both on campus and in connection with ongoing Center research projects in the US and abroad. Assists the CAEA Director in managing planning, managing, and publicizing Center publications. Discusses with the Chair of the Department of Art History to propose teaching one course, per year, in the Department of Art History as an affiliated lecturer on an as needed basis. Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate. Manages program budgets and recommends or makes budgetary recommendations. Performs other related work as needed. Preferred Qualifications Education: PhD in a field directly related to East Asian studies or art history. Experience: Worked or involved in administration in any capacity. Worked or involved in digital humanities, imagining technology, new media, or academic publication. Worked in research institutes, including universities, museums, research centers, or grant foundations or agencies, in an administrative capacity. Technical Skills or Knowledge: Research skills in East Asian studies or art history. Language proficiency in at least one of the East Asian languages. Preferred Competencies Organizing works and assignments. Supervisory skills. Budget management. Application Documents Resume/CV (required) Cover Letter, including your interest in this position (required) References Contact Information (3)(required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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