Office Manager/Bookkeeper/Administrative Assistant

Office Manager/Bookkeeper/Administrative Assistant
Company:

Bluffs Paving & Utility Company, Inc.


Place:

Iowa


Office Manager/Bookkeeper/Administrative Assistant

Details of the offer

We are looking for a responsible Administrative Assistant to perform a variety of administrative, clerical and bookkeeping tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company?s general administrative activities. Administrative Assistant responsibilities include managing employee benefits, keeping track of construction contract documents, performing basic bookkeeping duties, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we?d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Manage construction contract documents
Keep track of employee benefits
Organize and schedule appointments
Enter data into multiple software systems
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time
Salary: $12.00 to $15.00 /hour
Pay may depend on skills and/or qualifications
Experience:
Bookkeeping: 1 year (Preferred)
Accounting: 1 year (Preferred)
QuickBooks: 1 year (Preferred)
Secretarial: 1 year (Preferred)

Additional Compensation:
Bonuses

Work Location:
One location
On the road

Benefits:
Health insurance
Retirement plan
Flexible schedule

Typical start time:
8AM

Typical end time:
5PM

Setting:
Other

Ergonomic Workspace:
No

Administrative Duties:
Scheduling
Running errands
Stocking supplies
Sorting and sending mail
Answering and routing phone calls
Managing social media
Greeting visitors

Financial Duties:
Expense reports
Processing payments
Billing
Payroll
Purchasing

This Job Is:
A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
Open to applicants who do not have a college diploma

Schedule:
Monday to Friday
No weekends
Day shift
8 hour shift


Source: Jobsxl


Area:

  • Other Jobs / Other Jobs - Crafts

Requirements