Assistant Coordinating Manager

Assistant Coordinating Manager

Nyc Health + Hospitals

Assistant Coordinating Manager

Details of the offer

Marketing Statement

In its century of service, Coney Island Hospital has established its reputation for clinical excellence and culturally competent care. The hospital has been recognized for its clinical innovations in Primary Care, Adolescent Medicine, Nuclear Medicine and Emergency Services. The hospital's staff is as diverse as the patients they serve. Interpreter services can be provided at any time of the day or night in over 130 languages.
Job Description

Perform all administrative tasks requested by Chairman and Administrative Director

Taking minutes, answering phone calls, making appointments and keeping track for Chairperson and Administrative Director. Perform Chairperson?s secretary duties.

Prepare spreadsheets and laboratory data reports using Microsoft Office (Word perfect, Excel, Access, PowerPoint)

Prepares a variety of administrative reports, statements and rosters as needed.

Establishes, maintains and revises record keeping and filing systems.

Schedule meetings as needed

Retrieve specimens from various departments within the hospital

QA for specimens including handling rejected specimens and follow-up

Preparation and clerical assistance of frozen sections

Entering Preliminary Autopsy diagnosis

Enter surgical pathology and Autopsy reports in the computer system. Responsible for the distribution of these reports.

Faxing of Pathology reports

Preparing ad maintaining secured areas

File any Cytology and Histopathology draft copies

Maintain all consult reports

Preparing surgical specimens for send outs as well as maintaining logs (kidney, muscle, immunostans, etc.)

Preparation and maintenance of multiple conferences like QAPI

Maintain inventory of supplies and order supplies for office

Maintenance of fax machine and copier

Analyze data to create and organize graphs, charts and documents for QA presentations

Quickly respond to and resolve all customer service issues in a timely manner

Create worksheets and log samples correctly into the computerized tracking system

Manage specimen handling, receiving and storage

Maintain morgue and autopsy log book and send release forms to medical records

Maintain morgue temperature records and supplies

Release deceased bodies to funeral director. Take care of requests for viewing

File and store documents as per Regulatory and Hospital Requirements. Retrieve records when needed

Double check for cases which are delayed

Handle requests for Cytology and Histology supplies from hospital departments

Typing documents on Microsoft Word

Accepts, screens or routes telephone calls appropriately including those for Chairperson/Director, Lab Administrator, Assistant Director and Supervisor

Performing duties of other Assistant Coordinators when they are absent. Also rotate other times

Routine filing of blocks and slides. Maintaining active archived block and slide request

Numbering and accessioning of incoming specimens (Histology and Cytology) per lab protocol

Writting cassettes for surgicals

Running all QA reports

Preparation and maintenance of all cases being sent out for second opinions, patient requests, legal request, consults and specialty testing facilities

Faxing, hand delivery of report

Minimum Qualifications

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
2. A satisfactory combination of education, training and experience.
How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply Now" button or forward your resume, noting the above Job ID #, to:
Coney Island Hospital
Human Resources Department
2601 Ocean Parkway, Room 1W89
Brooklyn, NY 11235
Attn: Recruitment Unit
Fax: 718-616-4448
Vacancy Control Board Number

VCB #: CON-05112020-0468



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